Operations Administrator

About the role

The Operations Administrator is responsible for delivering structured, accurate and timely operational and administrative support. The role plays a critical function in workshop coordination, payroll support, mobilisation compliance, reporting and document control.

Key responsibilities

• Open workshop jobs, ensuring accurate job structure, coding and cost allocation prior to commencement of works

• Compile and issue complete job packs including scope, parts, labour allocation, costings and approvals

• Raise internal and external requisitions, purchase orders and picking slips

• Receipt supplier invoices and reconcile commitments against approved budgets

• Monitor and manage stock levels and workshop consumables

• Collate daily timesheets for workshop and Field Service personnel and verify labour hours against job allocations and cost centres

• Coordinate mobilisation for Field Service works and maintain up-to-date records of medicals, site inductions, licences, qualifications and VOCs

About you

• Minimum 3 years' experience in workshop, project, site or operations administration

• Current Australian Driver's Licence

• High attention to detail with strong numerical accuracy

• Strong organisational and prioritisation skills

• Ability to manage multiple deadlines simultaneously

• Professional written and verbal communication skills

• Ability to work autonomously and exercise initiative