Equity Administrative Assistant, Sydney

Role Overview

JOB DESCRIPTION

We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

Key Responsibilities

Provide day-to-day administrative support to the Equities team, ensuring operations run efficientlyManage diaries and inboxes, coordinating internal and external meetingsOrganise meetings, book meeting rooms and arrange cateringCoordinate domestic and international travel, including flights, accommodation and logistics in line with company policyProcess and manage expenses via Concur, ensuring timely submission and reconciliationAct as a key point of contact for internal and external stakeholdersManage team communications, including handling calls, emails and general correspondenceProvide front-of-house support when required, including greeting clients and managing callsSupport the organisation of client meetings, roadshows and eventsMaintain accurate records, databases and filing systems, including printing, scanning and e-filingTrack office supplies and order stationery as requiredCoordinate couriers and manage incoming and outgoing deliveriesAssist with ad hoc projects, research tasks and broader team initiativesProvide support to the Corporate Access team where requiredProvide cover for front of house as neededEnsure confidentiality is maintained across all communication and materials

Skills & Experience

Previous experience in an administrative or team assistant role, ideally within financial servicesStrong organisational skills with the ability to manage multiple priorities and deadlinesHigh attention to detail and accuracy, including data entry and record keepingProficiency in Microsoft Office Suite (Word, Excel and Outlook)Experience with Concur or similar expense systems highly regardedExcellent written and verbal communication skills, with a professional and confident telephone mannerProven ability to multitask, prioritise and meet strict deadlinesAbility to build strong working relationships across teams

Personal Attributes

Proactive and takes initiative, with a strong sense of ownershipDiscreet and trustworthy, with the ability to handle sensitive informationCalm under pressure and adaptable to changing prioritiesA team player with a positive, flexible and approachable attitudeProfessional, polished and confident in manner

About Us

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.