Executive Assistant - Home Hill State High School

We are seeking a highly motivated, professional and detail-oriented Executive Assistant to provide high-level administrative and secretarial support to the Principal and contribute to the effective day-to-day operations of the school.

This is a key role within our school community, requiring exceptional organisational skills, sound judgement, discretion and the ability to manage a broad range of responsibilities with accuracy and efficiency.

The successful applicant will play an important part in supporting school leadership and helping deliver our vision of Small School, Big Things.

If this sounds like you, we'd love to hear from you!

Why join us?

At our school, we value strong relationships, professionalism and a shared commitment to achieving excellent outcomes for our students and community.

This is an opportunity to join a supportive and connected school environment where every role matters and where, together, we achieve Small School, Big Things.

The Executive Assistant will:

• Provide confidential administrative and secretarial support to the Principal.
• Prepare correspondence, reports and other documentation using a high standard of word processing, formatting and proofreading.
• Maintain databases, records and filing systems with a high level of accuracy and attention to detail.
• Oversee the timely delivery of documentation to the Principal and monitor follow-up actions as required.
• Schedule appointments and maintain the Principal's diary, ensuring effective time management and coordination of commitments.
• Prioritise correspondence, manage calendar events and minimise unnecessary interruptions to support the Principal's workflow and productivity.
• Coordinate and organise meetings, conferences, professional development activities, room bookings, functions and other school events.
• Prepare agendas and supporting papers for meetings, take accurate minutes and distribute records and follow-up actions to attendees in a timely manner.
• Assist in the planning and coordination of special events and school functions.
• Support the development of promotional materials, including marketing and communication strategies.
• Coordinate the production of school publications, promotional materials and other communication documents.
• Manage travel arrangements for staff, including bookings, itineraries and related administrative requirements.
• Use databases and administrative systems to process information and produce reports.
• Contribute to a professional, welcoming and efficient administrative environment.
• Undertake other duties as reasonably directed by the Principal to support school operations.

The successful applicant will demonstrate:

• Proven experience in providing high-level administrative and executive support.
• Exceptional organisational skills and the ability to manage competing priorities effectively.
• Strong attention to detail and a high level of accuracy in all aspects of work.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion and sound judgement.
• Strong interpersonal skills and the ability to build positive working relationships with staff, students, families and external stakeholders.
• High-level proficiency in word processing, database management and the preparation of professional documents and reports.
• Experience in coordinating meetings, events and administrative processes efficiently.
• The ability to work independently, show initiative and respond flexibly to changing priorities.
• A commitment to supporting the values, culture and strategic direction of the school.

Desirable experience and qualifications:

• Experience working in a school or education setting.
• Familiarity with school administration systems and processes.
• Experience in marketing, communications or publication coordination.
• Relevant qualifications in business administration or a related field.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted.