APS6 Executive Assistant to Agency Senior Leaders

Executive Assistants (EAs) at the Office of National Intelligence (ONI) are vital to the success of our senior leadership team – serving as indispensable strategic partners to the Senior Executive Service (SES) and receiving strong support and recognition for their valuable contributions. Our EAs comprise a small, dynamic team committed to delivering excellent customer service to ONI and more broadly to the National Intelligence Community (NIC). Next paragraphs normal sized text.

You will provide high-quality executive support, coordination and assistance to a member of the ONI SES.

The key duties of the role include

• Organising seniors’ commitments by managing workflows, meetings, diaries and calendars to ensure priorities and deadlines are met
• Coordinating meetings, invitations, and visit logistics, including the preparation of relevant supporting materials
• Preparing various written communications, and managing documents and databases to ensure accurate, comprehensive and timely information
• Coordinating travel arrangements including bookings and expense acquittals
• Developing and maintaining strong working relationships with a range of key internal and external stakeholders to optimise outcomes for ONI and senior leaders; 
• Contributing to a range of project and administrative work as required to support the delivery of ONI work priorities.

To be successful in this role you will need to demonstrate:

• Strong interpersonal skills, including the ability to liaise with government representatives at a high level, and develop and maintain a broad network of relevant contacts
• Strong attention to detail, paired with exceptional organisation and time management skills
• Sound judgment and the ability to manage competing priorities while working productively within a small, collaborative team
• Lateral thinking and problem-solving skills, with the ability to design and implement workflow improvements; 
• Adaptability and flexibility to accommodate changing needs of ONI seniors throughout the day.

Desirable attributes:

• Previous executive support experience will be highly regarded.

For further information about these opportunities and how to apply, please download a candidate information kit from the careers page of ONI's website.