Training Coordinator

• Excellent full-time opportunity making an impact on education & training 
• St. Kilda Road location, flexible hybrid working available 
• Internationally recognised, membership-based specialist medical college 

About us: 

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand. 

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimising health and reducing the burden of pain. 

About the opportunity: 

The Training Coordinator will;  

• Coordinate the end-to-end anaesthesia training administration and ensure data accuracy, compliance, reporting and audits 
• Oversee and support trainee applications, progression and records  
•  Administer training fees, invoicing and payments  
• Coordinate and provide business user support on training systems  
• Drive process and system improvements  
• Support team operations, stakeholders and communications 
• Undertake other duties when required as directed 

This is a permanent, full-time role reporting to the Training Manager. This position is occasionally required to work out-of-office hours to attend committee meetings, and work additional hours during peak periods. Time In Lieu is in place for any additional hours worked.  

About the team: 

The Training and Assessment Unit under the wider Education function, leads the delivery strategy and manages training, assessment & support by developing and executing strategies to enhance trainee and supervisor support, ensuring effective assessment delivery, and upholding governance and quality standards. 

Keys to your success: 

The Training team is seeking an outstanding Coordinator who is a natural relationship builder and is operationally savvy. You would have excellent administrative skills coupled with strong communication skills. You would bring substantial experience in project and change management and leadership potential. 

Specifically, you will have:  

Essential: 

• Demonstrated experience coordinating training, education or program administration, in a complex or regulated environment with specific relevance to specialist training programs. 
• Strong experience supporting and coordinating enterprise systems or digital platforms, with responsibility for user access, data maintenance, issue resolution and routine system operations. 
• Demonstrated ability to interpret and apply training regulations, policies and system rules to resolve complex operational issues.  
• Well‑developed organisational skills, with the ability to manage competing priorities and peak workloads across multiple systems and stakeholders.  
• Strong interpersonal and communication skills, with the ability to provide clear guidance and support to a range of stakeholders, including trainees, supervisors, DPAs and internal staff. 
• Demonstrated experience supporting training data quality, reporting and compliance obligations. 
• Experience supporting process and system improvements, including testing and implementation activities. 
• Demonstrated interest in, or emerging capability with, AI-enabled tools, automation or digital workflow improvement in an operational context. 
• Ability to work collaboratively across teams and functions, and to coordinate effectively with IT, vendors (if required) and subject matter experts to resolve issues. 
• Strong customer orientation and ability to handle difficult and complex inquiries with empathy and professionalism. 

Desirable: 

• Experience working with medical, specialist or postgraduate training programs. 
• Experience working with training management, portfolio or membership systems. 
• Experience providing functional or indirect leadership, coordination or mentoring of administrative or operational staff. 
• Familiarity with information governance, privacy, audit or compliance requirements in a professional or education context. 
• Experience contributing to digital transformation, change management, system optimisation or adoption of new technologies within a training or education environment. 

What we can offer you: 

We offer employment benefits and a working environment that contribute to our people's health, safety and wellbeing, personal and professional development and supports an inclusive, equitable, and respectful college culture. 

• Join a purpose driven organisation with a team of individuals passionate about improving educational opportunities for health professionals. 
• A competitive remuneration package including full FBT exempt salary packaging.  
• New role to own and make your mark.  
• Opportunity to grow in the position with genuine career pathways. 
• Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, member advantage program with access to discounted lifestyle benefits and leisure activities. 
• Flexible, hybrid working options. 
• Free confidential counselling service to support our staff and their close family through life’s challenges via our Employee Assistance Program. 

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.   

Next steps 

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter detailing how you meet the selection criteria. We will progress suitable candidates through the hiring process as soon as we can. 

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there, complete a few background checks. We will help you through this process. In the event that we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested. 

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need. 

For more information about ANZCA or for a copy of the position description, please email Nuzee at recruitment@anzca.edu.au using the subject line: Training Coordinator enquiry via EthicalJobs.

*Please note, only applications with a cover letter will be reviewed.