Board Coordinator

Job Type: Permanent - Full Time

Location: Melbourne - Collins St

Job Category: Administrative Assistants,Superannuation

At Equip, we’re focused on helping our members prepare for, and enjoy financial freedom in retirement. As a profit‑to‑member industry superannuation fund, everything we do is guided by strong governance, long term thinking and high quality service. Headquartered in Melbourne, we’ve grown into a national fund serving diverse industries across Australia.

We are a supportive, purpose driven organisation with a member and people centred culture. We support genuine flexible and hybrid working, diverse opportunities for learning, development, and career growth and our people have access to a range of benefits and discounts spanning wellbeing, health, fitness, technology, entertainment and shopping.

Job Description

Sitting in our Governance and Company Secretariat team and reporting to the Deputy Company Secretary, the Board Coordinator supports the effective operation of our Board and Committee governance processes. This position is responsible for providing administrative support to the Governance and Company Secretariat team, Board of Directors, and the Chief Legal Officer & Company Secretary. As the central point of coordination, you will help ensure Board and Committee meetings are well organised, papers are distributed on time, Board travel, catering, Director expenses and offsite events.

This is a varied role that blends governance administration, stakeholder coordination, executive assistance and continuous process improvement with direct exposure to the Board of Directors.

Desired Skills And Experience

To be successful in this role and business, you will bring experience in a governance, board support, executive assistant, company secretariat or similar administrative role, along with exposure to supporting senior leaders, executives or boards, ideally within a regulated or corporate environment.

You will possess strong stakeholder management skills, enabling you to build effective relationships across all levels of the organisation, supported by excellent written and verbal communication skills. You will be highly organised, with exceptional planning, coordination and prioritisation capabilities, and the ability to manage multiple competing deadlines.

This opportunity would suit someone who enjoys working in a fast-paced environment, thrives on organisation and stakeholder coordination, and is looking to build their career within corporate governance and company secretariat.

Not sure you meet every requirement? We encourage you to apply. We value diverse perspectives and potential.

Our Commitment to Inclusion: Equip Super is committed to creating an inclusive, safe, and equitable workplace. We welcome applications from people of all backgrounds, identities, and experiences including First Nations peoples, culturally and linguistically diverse communities, LGBTQIA+ people, people with disability, and those returning to the workforce. If you require adjustments at any stage of the recruitment process, we’re here to support you.

How to Apply: Please apply with your CV. No need to include a cover letter unless you’d like to provide more context to your application.

Recruitment agencies play an important role in our overall talent strategy; however, this vacancy is being managed by our internal team. Please note that we are unable to accept unsolicited or floated CVs or profiles.