Board Committee Coordinator

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high-performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members.

Your New Role

Reporting to the Fund Company Secretary, you will support the effective coordination of Board Committee meetings and related governance activities. You will work closely with the Company Secretariat, Board Committee Members, Executives and other meeting attendees to help ensure meeting materials, logistics, actions and records are managed accurately and efficiently.

You will play an important role in supporting preparation before meetings, smooth coordination on the day, and timely follow-up once meetings have concluded.

Key duties include but are not limited to;

• Assisting with the preparation of meeting agendas and Chair run sheets.

• Assisting with the collection and review of meeting papers, including ensuring papers have been uploaded, checking for formatting errors, and ensuring reviewer comments and feedback have been addressed.

• Preparing the meeting pack for uploading to Diligent Board Books and assisting the Company Secretary with conflicts checks before papers are distributed.

• Sending communications to Board Committee Members, Executives and other meeting attendees with a link to meeting materials and/or details of their attendance.

• Ensuring meeting rooms are appropriately set up, including a working MS Teams link for virtual attendees and arranging catering for attendees.

• Monitoring meeting progress to ensure attendees are present and ready to enter the meeting as required.

• Arranging for the Chair to sign previous meeting minutes, issuing tasks for action items, distributing draft minutes, and ensuring papers, minutes and other materials are correctly stored for future reference.

• Assisting with the preparation and distribution of Circulating Resolutions and helping co-ordinate any ad-hoc Board Committee meetings.

What You’ll Need

• Strong organisational skills and the ability to co-ordinate tasks, set priorities and operate independently.

• Meticulous attention to detail, particularly when reviewing papers, meeting packs, minutes and other governance materials.

• Strong written and verbal communication skills.

• Effective stakeholder management skills.

• A highly member-focused approach.

• Experience working with a Board of Directors would be highly regarded.

• Experience working in financial or professional services organisations would be advantageous.

• Knowledge of the superannuation industry would be beneficial.

Life at AustralianSuper

AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching and training, as well as career opportunities across our expanding global organisation. We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we’re happy to discuss what this looks like for you.

We cultivate a workplace that champions safety, respect, inclusiveness and diversity. We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.

What’s Next

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.

AustralianSuper uses AI to review resumes and conduct initial phone interviews. This involves processing your resume, cover letter, and voice recording in Australia and the USA to help assess your suitability for the applied role. When invited to an AI phone screening, you may opt for a traditional phone screening instead. For information on how we handle your personal data, please refer to our Candidate Privacy Policy. 

https://www.australiansuper.com/careers/candidate-privacy-notice  

Australian or New Zealand citizenship or Australian permanent residency status is required.

Agencies please note: this vacancy is being managed directly by AustralianSuper’s Talent Acquisition team. We will contact our preferred agency partners should we require additional support. Thank you.