Junior Facilities Administration Assistant

Entry-Level Opportunity | Casual or Permanent for the Right Candidate

We are seeking a Junior Facilities Administration Assistant to join our Facilities Management team.

This is an excellent opportunity for a recent high school graduate or entry-level candidate looking to gain practical experience in administration, facilities management and business operations.

You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.

About the Role

Your responsibilities will include:

• Assisting with SimPRO scheduling and work orders
• Communicating with contractors regarding scheduled works and job requirements
• Assisting with the administration of maintenance requests across multiple sites
• Processing, checking and accurately distributing invoices
• Amending and correcting invoices where required
• Following up contractors for outstanding information, documentation or completed works
• Uploading and maintaining contractor compliance documentation in Operandio
• Maintaining accurate records and ensuring information is entered correctly into all relevant systems
• Assisting the Facilities team with general administration and data entry
• Responding to emails/calls
• Communicating professionally with stores, contractors and internal team members
• Providing general administrative support to the Facilities Management team

About You

We are looking for someone who is:

• Highly organised and extremely detail-oriented
• Confident using computers and able to learn new software
• Proficient in Microsoft Office Suite, including Outlook, Word and Excel
• Comfortable working with emails, documents, spreadsheets and online systems
• A clear and professional communicator who understands appropriate workplace communication standards
• Reliable, punctual and willing to learn
• Able to follow processes and instructions accurately
• Comfortable asking questions when they are unsure
• Able to manage multiple tasks and stay organised
• Professional and confident
• Someone who takes pride in getting the details right

Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate.

However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.

The Systems

You will receive training in the systems we use, including:

• SimPRO – maintenance and contractor scheduling
• Operandio – compliance and document management
• Microsoft Office Suite
• Email and other relevant business systems

What We Offer

• Entry-level opportunity with full on-the-job training
• Gain experience in facilities management, administration and business operations
• Work alongside an experienced Facilities team
• Casual employment initially, with the opportunity for permanent employment for the right candidate
• Opportunity to develop your administrative and systems skills within a growing business

Who Would Suit This Role?

This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn.

You don’t need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you’re someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we’d love to hear from you.