Junior Administrator

About the role

The Junior Administrator provides day-to-day administrative support to the projects team, helping to keep project jobs running smoothly. Working under the guidance of senior staff, the Junior Administrator assists with scheduling, prepares standard documentation, raises work order and purchase order requests, and maintains accurate job records. This is an entry-level position with full training provided, offering the opportunity to learn the fundamentals of project administration in the commercial HVAC and Construction industry.

Key responsibilities

• Assist with the scheduling of project jobs by updating job calendars and booking subcontractors as directed

• Follow up with clients, subcontractors, and internal teams to confirm bookings, access times, and site requirements

• Prepare standard pre-start documentation, including Safe Work Method Statements (SWMS), site inductions, permits, and access forms, using company templates

• Check documentation for completeness and refer any questions to senior staff before issue

• Send pre-start documents to the relevant parties and file copies in the project folder

• Raise work order and purchase order requests for review and approval by senior staff

• Enter and maintain work order and purchase order details in company systems, keeping records accurate and up to date

• Maintain accurate job files, registers, and records in company systems

• Perform general data entry, filing, scanning, and document control tasks

• Answer phone calls and emails, take messages, and direct enquiries to the appropriate team member

About you

• No prior industry experience required – full training provided

• Well organised with strong attention to detail

• Good written and verbal communication skills

• Basic computer skills, including Microsoft Office (Word, Excel, and Outlook)

• Reliable, punctual, and willing to learn

• Ability to follow instructions, ask questions when unsure, and work cooperatively as part of a team

• P/T Construction students and recent Graduates are encouraged to apply