Operations Administrator

About 7D

7D is a specialist pump engineering business based in Cockburn Central, designing, manufacturing and overhauling pumping equipment for the mining industry.

Established in 2006 by a team of engineers, fitters and project managers, we're a small, practical and collaborative team that takes pride in delivering quality work for our customers.

We're now looking for an experienced and capable Part-Time Operations Administrator to help keep things moving behind the scenes.

About the Role

This isn't a narrowly defined administration position.

We're looking for a safe pair of hands – someone organised, practical and tenacious who can take responsibility for the day-to-day administration that keeps jobs progressing and frees up our technical team to focus on our customers.

The role will be varied and will evolve around the strengths of the successful person. We envisage 2–3 days per week, ideally around 9:00/9:30am to 2:00/2:30pm, making this an ideal opportunity for someone seeking genuine flexibility and school-friendly hours.

As you learn our business and systems, there is scope for the role and hours to grow. Some flexibility to work remotely may also be available once you're established.

What You'll Be Doing

Your responsibilities will include a combination of:

• Monitoring our daily job schedule and following up outstanding actions

• Coordinating and following up actions from regular company meetings

• Reviewing jobs within our MRP system and ensuring information is accurate and up to date

• Researching and arranging limited purchasing of goods required to complete customer orders

• Ensuring labour, materials and other costs are correctly allocated to jobs

• Processing customer orders and delivery documentation

• Following up quotations and customer enquiries where required

• Monitoring and reporting on operational KPIs, including quotation lead times and DIFOT

• Helping implement and maintain practical processes, including ensuring timesheets are completed accurately and on time

• Assisting with the implementation and administration of ISO systems under guidance

• Providing general administrative and operational support to the team as required

About You

More important than a particular job title or qualification is your ability to get things done and follow things through.

You'll enjoy bringing order to a busy environment, be comfortable chasing information when needed and have the confidence to work with engineers, tradespeople, suppliers and customers.

You'll ideally be:

• Highly organised with strong attention to detail

• Proactive, practical and comfortable working independently

• Tenacious and willing to follow things through to completion

• Confident working across different systems, processes and priorities

• Comfortable following up with others for information, paperwork and deadlines

• A clear and professional communicator

• Someone who enjoys being part of a small team where everyone pitches in

• Looking for a stable, flexible part-time position where you can make a genuine contribution

Previous administration experience within an engineering, manufacturing, mining, workshop or other industrial environment would be highly regarded, but isn't essential.

Experience with MRP/ERP systems would also be advantageous. We use Ostendo, although previous Ostendo experience isn't required.

Why Join 7D?

This is an opportunity to join an established specialist engineering business where your contribution will be noticed and valued.

You'll have the flexibility of a genuine part-time role, while still enjoying interesting and varied work and the opportunity to improve the way things are done – rather than simply processing administration.

If you're the sort of person who sees something that needs doing and gets on with it, we'd like to hear from you.