Tender Assistant

About the role

This is a hands-on, fast-paced role at the heart of our wholesale tender operation. You will play a central role in preparing vehicles for tender, coordinating our detailing team, managing dealer relations on inspection days, and ensuring every vehicle is presented and documented to our high standards.

Key responsibilities

• Preparing and presenting vehicles for weekly tender inspections — from locating stock and applying stickers to coordinating detailing and scheduling minor repairs

• Managing the workload and timesheets of our external detailing team

• Setting up and running tender inspection days — greeting dealers, managing traffic flow, and liaising with the Tender Manager

• Overseeing the vehicle collection process following tender, including confirming payments and coordinating handovers with dealers and transport providers

• Maintaining accurate records in our fleet management system (Titan) and keeping the tender yard and shed in top condition

• Ordering and managing stationery and vehicle consumables for the tender operation

About you

• 2–3 years' experience in automotive, wholesale, logistics, or a similar operational role

• Strong organisational skills and a keen eye for detail

• Confident communication skills, both written and verbal, with a professional presentation

• Solid computer skills and comfort with fleet or stock management systems

• A valid C Class driver's licence (manual preferred)

• Current Police Clearance

• High school certificate or equivalent

• Safety boots must be worn at all times on site

• Willingness to comply with all Westside Auto Wholesale WH&S policies and procedures

About us

Westside Auto Wholesale is one of Australia's largest wholesale vehicle tender operations, based in Bentley, Western Australia. As part of the Westside Auto Group, we run a high-volume tender yard supplying dealers across the country with quality vehicles every week. Our team is fast-moving, professional, and proud of what we do.