Admin & Bookkeeping Assistant

Wildheart Homes is growing and, we're a boutique residential building company specialising in beautiful custom homes, renovations and extensions. Our studio and client experience are an important part of the Wildheart brand, so we're looking for someone who not only takes pride in their work, but also in how they professionally present themselves.

About the role

Working closely with our team, you'll provide day-to-day administrative support across our projects and office.

Key responsibilities

• General administration and office support

• Bookkeeping using Xero

• Processing and entering supplier invoices and receipts

• Bank reconciliations and maintaining accurate financial records

• Assisting with accounts payable and accounts receivable

• Managing emails, phone calls and client correspondence

• Assisting with client and supplier communication

• Scheduling appointments and coordinating calendars

• Data entry and maintaining project records

• Uploading, filing and organising documentation

• Part Time 24 hours per week (4 days, 9am-3pm)

About you

• Highly organised with excellent attention to detail

• Confident and experienced using Xero

• Comfortable with bookkeeping and general accounts administration

• Confident managing multiple tasks and priorities

• Friendly, professional and confident communicating with clients, suppliers and trades

• Polished and professional in their professional presentation and grooming

• Someone who takes pride in presenting themselves appropriately in a client-facing environment and representing the Wildheart Homes brand

• Proactive and able to take initiative

• Reliable and comfortable working both independently and as part of a small team

• Confident with computers and learning new systems

• Previous administration and bookkeeping experience is highly regarded, with experience in residential construction