Operations Administration Support Officer

You’re an Administrator with at least two (2) years of experience in a similar role and you are an efficient and logical operator. We are in search of a team member to join our team on permanent full-time basis, located in Glenfield (hybrid), working closely with our Procurement/Commercial services team.

You have a love for everything administration, regardless of what’s required, you thrive in a fast-paced environment, and you are experienced in Microsoft Office Suite. Your written and verbal communication skills are impeccable, you have the ability to multitask and you understand the importance of meeting deadlines. 

If you are a keen learner, you enjoy a challenge and you are looking for a role that offers variety, this role could be for you.   

THE ROLE 

Key responsibilities of this role include: 

• Providing administrative support to the Procurement and Commercial Services team 
• Coordinating contractor onboarding and compliance activities 
• Performing purchase order to invoice matching and reconciliation activities 
• Maintaining supplier catalogues, pricing and system records 
• Responding to supplier and stakeholder enquiries in a timely and professional manner 
• Assisting with reporting, data analysis and document preparation 
• Supporting procurement projects and continuous improvement initiatives 
• Maintaining accurate records and ensuring compliance with organisational policies 

We are a not-for-profit organisation, but more importantly, we are like one big family and treat each of our residents, families, clients, and team members with the same levels of passion, care, and respect.

We are hoping you’ll join our fantastic Whiddon family at Glenfield on a permanent full-time basis.

WHAT WE OFFER

At Whiddon, we provide our people with benefits that will enhance their experience and provide them with things they actually want and will use. Our benefits are centred around ‘Five Pillars’ – mind, body, financial, social and career.

• Comprehensive leave options to support you in mind and body
• 5 weeks Annual Leave (or the option to cash out Annual Leave)
• Access to Long Service Leave after 5 years
• 12 weeks paid Parental Leave
• Up to 5 days paid Fertility leave
• Up to 3 days paid Community Service leave each year
• Up to 4 days paid Compassionate leave
• Extra public holiday per year with Frank Whiddon Day
• Employee Assistance Program for when you need extra support
• Hybrid working model. Enjoy a mix of working from home and in the office, and our Work from Anywhere Policy – Support services only
• Salary Packaging options so you can keep more of your pay. Did you know that by salary packaging, you can increase your hourly rate by more than $2? This is how:
• Up to $611.53 per fortnight to pay your mortgage, rent, school fees, etc.
• Up to $101.92 per fortnight to pay entertainment activities like cafes, restaurants, etc.
• Remote living options including rent and mortgage packaging, utilities and holiday transport.
• Novated leasing, a financial wellness program, a personal car buying service and a rewards program through our partners.
• Quarterly gifts, including Cost of living voucher, ACE Day, Christmas gifting and other ad-hoc gifts from time to time.
• Access to retail benefits and perks, including great discounts, and passes to the cinema, tickets to concerts or sports events, food vouchers, and more!
• Employee Referral Program. Get paid up to $500 to refer our next Whiddon star.
• Learning, learning, learning. Whiddon Scholarships Programs, Leadership Development Programs, Traineeships and more… we want to support your educational journey!
• Get recognised for your great work! Just in Time Recognition, Milestone Celebrations, Everyday Heroes, Annual Awards night and more.
• Recognition for successfully completing your probation period.

To apply for this position, please submit a copy of your resume addressing the above criteria. To find out more about this position and the benefits of a career at Whiddon then visit our website https://www.whiddon.com.au/careers/