Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney

• Temporary full-time up to 30 June 2027, with the possibility of extension and/or ongoing employment
• Join a great team making positive change in and for the Parliament of NSW   
• $102,936 - $113,579 per annum, plus employers’ contribution to superannuation and annual leave loading
• NSW Parliament, Sydney CBD

About us:
Based in NSW Parliament, the Department of Parliamentary Services (DPS) is a specialist service department working to support the operation of the Parliament of NSW by providing logistical support and advice to members, the Departments of the Legislative Council and Legislative Assembly and the people of New South Wales. Our office is found close to public transport in the heart of Macquarie Street CBD, next to the State Library and Sydney’s Botanic Gardens.

Enabling the Parliament, serving New South Wales: We demonstrate and foster in others a commitment to the five values of the Department of Parliamentary Services: collaboration, innovation, excellence, integrity and service.

Our commitment to diversity: We welcome applications from people from diverse backgrounds and encourage women, Aboriginal and Torres Strait Islander peoples, LGBTQIA+, people with disability, mature-age people, and people from culturally diverse backgrounds to apply for this role.

Our people:
Our people have access to a range of benefits that help balance life at work and at home. Some of the benefits available when you join Parliament include:

• Competitive salary and annual leave loading
• 35-hour week and flexible work options
• Corporate Wellbeing programs including seminars and Fitness Passport
• Free annual Influenza vaccination
• Salary packaging options via superannuation contributions or a novated vehicle lease
• On-site fitness facilities, pool, restaurant, cafes, and post office

About the role
The Executive Coordinator reports directly to the Executive Director, Corporate Services and plays a pivotal role in ensuring effective and seamless executive office operations.  As a trusted partner, the role provides a broad range of customer-focused coordination and administrative services to support delivery of business operations and the unit's program of work

Further information to assist you with applying for this position:

Key Responsibilities 
The successful candidate will be responsible for: 

• Provide administrative and coordination support to the Executive Director, Corporate Services and the broader Corporate Services team  
• Respond to and resolve enquiries and issues, providing accurate information and timely support  
• Coordinate and manage records, databases and business information in line with relevant systems, processes and policies  
• Develop, monitor and improve office systems, procedures and work methods to support effective operations  
• Gather and collate information, prepare documentation and reports, and support improvements to service delivery, cost management and business processes 
• Unit performance, as well as make recommendations to improve efficiency, cost management and service delivery

 Key Challenges 

• Delivering customer service focussed, executive level administrative services and negotiating workable timeframes 
• Working within tight time frames, given competing client demands and priorities, the need to address unforeseen issues, the high volume of work and the need to work independently

About you:
Further information to assist you with applying for this position:

• Role Description
• Department of Parliamentary Services website
• NSW Parliament Pre-employment Requirements

How to apply:
To apply for this position please provide:

• An up-to-date Resume [maximum five pages] which clearly details your skills and experience as relevant to this role and
• A response [maximum two pages] to the Targeted Questions below.

Applications that do not include a response to the targeted questions will not be progressed to the next stage of assessment.  Copies of qualifications, certificates or documentation (other than requested) is not required at this stage in the recruitment process and will not be included with application documents.

Targeted questions:

1. This role is responsible for coordinating a high volume of activities, requests and deliverables for the Executive Director and the Corporate Services team. Describe a time when you had to manage multiple competing priorities with tight deadlines. How did you organise the work, keep stakeholders informed and ensure critical deadlines were met?
2. Executive support roles often require working collaboratively across teams to deliver outcomes when you don't have direct authority. Provide an example of when you successfully built relationships and influenced stakeholders to achieve a business outcome. What techniques or strategies did you use?

Electronic attachments must be MS Word compatible or in pdf format.

Technical assistance: Should you encounter any technical problems, please contact ‘I work for NSW’ helpdesk 1800 562 *** (Monday - Friday).

Applications must be lodged online through http://iworkfor.nsw.gov.au/

To be eligible to apply for this role, you must meet one of the following criteria:

• an Australian Citizen
• a permanent resident of Australia; or
• a New Zealand citizen

Come and explore the Parliament online and click on our “360-degree Virtual Tour”

Thank you for your interest in this role. We look forward to receiving your application.

Job Reference: 492581

CLOSING DATE: Monday 31 August 2026 [11.55pm]