Executive Assistant

About the role

Eliver Family Law is seeking an accomplished Executive Assistant to provide dedicated support to the Principal and head of the practice. This is a senior position at the centre of a growing legal practice. Its purpose is to ensure that the Principal's time and attention remain directed toward substantive legal work, leadership, client relationships and the strategic development of the firm. The successful candidate will take ownership of the systems, communication and follow-through surrounding the Principal's working life. This includes managing a complex calendar and competing priorities, coordinating new-client engagement and maintaining alignment between our two offices.

Key responsibilities

• Taking full ownership of the Principal's calendar, appointments, meetings, court commitments and competing priorities

• Managing and triaging correspondence, requests and issues requiring the Principal's attention

• Maintaining oversight of commitments, action items and follow-ups, and ensuring that nothing requiring action is overlooked

• Preparing the Principal for meetings, client conferences and other significant commitments

• Identifying conflicts, bottlenecks and emerging issues early, and resolving or escalating them appropriately

• Providing clear and timely reminders, briefings and follow-up, including holding the Principal briefed on agreed priorities

• Exercising a high degree of discretion in relation to confidential client, employee and commercial matters

• Coordinating the new-client process from initial enquiry through to consultation, allocation, onboarding and follow-up

• Liaising professionally with clients, counsel, experts, courts and other external stakeholders

• Acting as the Principal's central point of coordination between the Melbourne CBD and South Morang offices

About you

• Prior experience within a legal practice is essential

• Family law experience is strongly preferred, although candidates from other demanding areas of legal practice will also be considered

• A strong understanding of legal practice, professional obligations, matter workflows and the significance of legal deadlines

• Exceptional written and verbal communication skills

• Sound judgment and the ability to distinguish genuinely urgent matters

• The confidence to coordinate people and priorities with tact, authority and professionalism

• A proactive working style and a demonstrated ability to anticipate what will be required

• Strong organisational discipline and an exacting approach to follow-through

• Advanced capability in Outlook and Microsoft Word, together with experience using Smokeball, LEAP or a comparable legal practice-management system

• An interest in improving systems and finding more efficient ways for a legal practice to operate

About Eliver Family Law

Eliver Family Law is a family law practice with offices in South Morang and now Melbourne's CBD. We advise and represent clients in parenting matters, property settlements, complex financial disputes and urgent proceedings. Our work is demanding, strategic and often deeply personal. We have built our reputation on clear advice, careful preparation, strong advocacy and practical support for clients navigating difficult circumstances. As the firm continues to grow, we are investing in the people and systems required to maintain a high standard of legal work and client service across both offices.

Benefits

• A senior and trusted position working directly with the Principal

• A role with genuine authority, autonomy and influence over how the practice operates

• The opportunity to help shape the systems and working rhythms of a growing specialist firm

• Varied work spanning executive support, client coordination, legal practice and business operations

• Direct communication, clear expectations and respect for professional judgment

• A practical and collegiate culture without unnecessary hierarchy or bureaucracy