Project Coordinator & Bid Assistant

Company Description

At WT, we empower our clients to grow, inspiring confidence through our independent cost management and advisory services. Operating for 75 years, our expertise spans the building, construction, and infrastructure sectors.

We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and sustainability, and asset and facilities management.

With a global footprint covering Australia, New Zealand, Asia, India, Middle East, North America, Africa, the UK and Europe, our clients can tap into the collective thinking of over 2,000 of the best people in the industry, operating from over 70 offices.

Job Description

WT Partnership, a leading international consultancy in the construction and infrastructure industry, has an exciting opportunity for you to be a vital part of our head office staff in Melbourne. 

Are you a detail-oriented multitasker? Do make sure things run smoothly? We’re looking for someone who fits that description to provide administrative support to National Directors and the associated team.

The core duties will involve:

Proposal & Tender Support:

• Assist in the development, writing, and coordination of proposal, tenders, and submissions, ensuring they align with client requirements and WT's brand standards.
• Support the director and senior team members in drafting content, including executive summaries, project narratives, and technical responses.
• Help gather and consolidate information from various stakeholders, ensuring all sections of the proposal are complete, accurate, and delivered on time.
• Collaborate with the marketing team to incorporate marketing collateral into proposals, such as capability statements and business cases.
• Assist in editing and proofreading proposal documents to ensure consistency, clarity, and professionalism.

Project Administration:

• Updating and ensuring client data integrity in the Document Management System and ensuring new projects are set up properly.
• Understanding and applying the WT brand, including formatting, use of styles, fields, formulas.
• Understanding and generating various WT reports, i.e., financial verification reports, tax depreciation, proposals, etc. in a timely and efficient manner.
• Ensuring document accuracy and quality.
• Generating fees and monthly invoicing, including communicating with clients.

Qualifications

Essential experience:

• Strong communication and interpersonal skills, with the ability to work collaboratively with senior leaders, team members, and external stakeholders.
• Proven experience in an administrative, project coordination, or assistant role, ideally within a professional services or construction-related environment.
• Experience in producing or assisting with proposals, tenders, or submissions, including drafting content, formatting, and document coordination.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a strong understanding of formatting and document management.
• Strong writing, editing, and proofreading skills, with the ability to tailor content to specific client needs and maintain consistency in tone and language.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Experience with document management systems and ensuring data integrity and accuracy.
• Strong attention to detail and organisational skills.

Desirable experience:

• Previous experience in a professional services firm or construction consultancy.
• Knowledge or understanding of the construction or infrastructure industry, particularly cost management or quantity surveying services.
• Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop) for document design and presentation.
• Experience with specialised software such as Adobe Creative, Microsoft Project, or similar project management tools.

Additional Information

At WT, in addition to your competitive salary we offer many perks including:

• Bi-annual bonus scheme (discetionary)
• Wellbeing days  
• WT’s balanced way of working 
• When you're working from the office, you'll be in a stunning riverside office which supports flexible and activity based working in a prime location with amazing views 

If you're keen to and advance and broaden your career within the construction and advisory industry, this could be a great opportunity for you. Apply now to join an international cost consultancy at the forefront of Australia's major construction and infrastructure projects.