Executive Assistant to the General Counsel

This advertisement is for one ongoing vacancy at the APS Level 5 classification. 

The Executive Assistant provides high-quality executive support to the General Counsel (Deputy Commissioner, Legal and Assurance). The role is responsible for managing a range of strategic, confidential and time-sensitive matters while balancing competing priorities in a fast-paced environment.

Key responsibilities include proactively managing the General Counsel’s diary and workflow, coordinating correspondence and meetings, and liaising with senior internal and external stakeholders. The role also provides administrative and operational support for projects, reporting activities and other initiatives led by the General Counsel, helping to ensure efficient and effective business outcomes.

Duties may include, but are not limited to, the following:

• Provide high level strategic executive support to the General Counsel by ensuring the effective management of work demands and workflow. This includes management of correspondence, enquiries, diary and meeting coordination and travel.
• Preparation of written correspondence, and coordination of briefs and papers in line with quality and organisational requirements.
• Actively participate as a member of the executive assistant network to ensure consistency of practice across executive offices. 
• Confidentially handle sensitive material and information, maintain confidentiality and discretion, and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.

The occupant of the position: 

• Has a positive and contemporary attitude to people with disability 
• Has highly developed organisational skills with the ability to flexibly change priorities, manage competing demands and statutory deadlines 
• Demonstrated ability to take initiative and proactively identify and address needs of their executive in strategically managing their day-to-day and longer-term priorities, particularly regarding meetings and appointment preparation.
• Excellent communication skills and strong analytical skills with a high level of attention to detail and the to produce quality briefs, reports, and correspondence of a complex nature. 

Please note that this position is open to Melbourne-based applicants only.

The NDIS Quality and Safeguards Commission (NDIS Commission) offers roles that make a real difference in the community. As the dedicated national regulator of NDIS service providers and workers in Australia, the NDIS Commission upholds the rights of NDIS participants to quality and safe supports or services, including those received under the National Disability Insurance Scheme (NDIS). The NDIS Commission encourage applications from people with disabilities, LGBTQIA+ people, women and people with diverse linguistic and cultural backgrounds. The organisation recognises the richness of Aboriginal and Torres Strait Islander culture, and the unique knowledge Aboriginal and Torres Strait Islander employees bring to the workplace, policy development and service delivery. The NDIS Commission participates in the Australian Public Service RecruitAbility Scheme which provides equitable adjustments for applicants with disability A full definition of disability is included on this website Definition of Disability.