aps4 executive assistant

APS4 Executive Assistant

• Location: Deakin ACT
• Division: Chief Corporate and Commercial Division
• Branch Support: Corporate, Information & Property Services | Procurement
• Role Type: Full-Time Hours (9am - 5pm)
• Eligibility: Australian Citizenship is a Mandatory requirement to be eligible for this role.

About the Opportunity

We are seeking an experienced APS4 Executive Assistant to join a major federal agency within the disability sector on a full time assignment within the Chief Corporate and Commercial Division.

In this dynamic, high-impact role, you will provide high-level administrative support to two SES Band 1 Branch Managers overseeing Corporate, Information and Property Services, and Procurement. Working under general direction, you will handle moderately complex tasks, maintain seamless daily operations, and engage with a wide range of internal and external stakeholders.

Key Responsibilities

• Manage complex diaries and inbox triage, proactively adjusting to shifting priorities and urgent timeframes.
• Coordinate official meetings, prepare committee documentation, and manage end-to-end travel and official function arrangements.
• Prepare draft responses to correspondence, briefing materials, and handle sensitive/confidential documentation with discretion.
• Provide operational administrative support across branch personnel, financial matters, and general workflow management.
• Perform research and investigations to support branch initiatives as requested.