Procurement Associate

About Us :

Noumed Pharmaceuticals is a fast-growing pharmaceutical company specialising in generic and private-label over the counter (OTC) medicines. With its head office in Adelaide, South Australia, the company also operates from Melbourne and Auckland, supporting its focus on compliant, high-quality manufacturing aligned with current Good Manufacturing Practice (cGMP) standards.

As an emerging organisation in the pharmaceutical sector, Noumed is actively expanding its product portfolio and building a strong presence across Australia and New Zealand. The company is driven by a commitment to innovation, quality, and accessibility, with a vision to grow into a competitive global player.

Noumed offers a unique environment shaped by growth, development, and collaboration. The business continues to evolve rapidly, providing insight into the progression of a modern pharmaceutical company and the exciting trajectory of an organisation positioning itself for international expansion.

About You :

Essential

• High school diploma or equivalent.
• Demonstrated numeracy and literacy skills appropriate to administrative, procurement, or inventory management tasks.

Desirable

• Post-secondary education, diploma, or certificate in Procurement, Supply Chain, Logistics, Business Administration, or Inventory Management.
• Relevant training or certifications in inventory control, SAP, or supply chain management.
• Ongoing professional development in procurement, inventory, or pharmaceutical operations.

Position Summary :

The Procurement Associate is a key operational role within Noumed Pharmaceuticals’ growing ANZ business, responsible for supporting the procurement, inventory management, and master data integrity across the organisation. Working closely with internal stakeholders and external suppliers, the role ensures accurate product registration, timely purchase order execution, and effective inventory control to support business growth and a reliable supply chain.

Key Requirements :

Essential

· Strong computer literacy skills, with excellent knowledge of Excel.

· Strong proficiency in data entry and record-keeping, with a high-level attention to detail.

· Demonstrated ability and willingness to learn new systems and processes.

· Excellent written and verbal communication skills.

· Excellent organisational and time management skills.

· Problem-solving and analytical abilities to address inventory challenges.

· Eagerness to grow and learn, with a proactive, “can do” attitude.

· Attention to detail and quality of documentation.

· Strong interpersonal skills.

· Ability to work independently and as part of a team.

· Ability to demonstrate calm objectivity in a pressurised, results driven environment, whilst successfully dealing with often changing and conflicting priorities.

· Confidence leading calls and liaising directly with contract manufacturers (CMOs), managing multiple reporting cadences and deadlines.

· Ability to assess purchase orders against MOQ, lead time and capacity requirements, and to escalate supply risks appropriately.

Desirable

· ERP – SAP experience is an advantage.

· Additional education or certifications in inventory management.

· Previous experience in inventory management or related administrative, purchasing or logistics roles advantageous.

· Strong MS Office suite skills, including Excel, Word and PowerPoint.

Job Responsibility :

· Registration and maintenance of products in SAP.

· Maintaining master data integrity.

· Maintaining internal and customer master data documentation.

· Generating and maintaining outbound purchase orders (to suppliers/CMOs) and sales orders in SAP.

· Track purchase orders and monitor inventory levels, liaising with suppliers and taking timely, proactive action to maintain an acceptable in-stock position and reduce stock-out risk.

· Manage supplier performance reporting.

· Own and distribute CMO Open Order Reports (OOR) in line with each supplier's agreed communication cadence, ensuring reports are issued ahead of scheduled review calls, and lead the weekly, fortnightly, and monthly CMO calls to review status and progress open items.

· Maintain accurate, up-to-date delivery information in customer OOR reports (direct and B2B accounts) in line with agreed reporting schedules, ensuring visibility for the team.

· Review and acknowledge Purchase Orders (POs) and Request to Supply (RTS) documents within three working days of receipt, checking MOQ compliance, lead time feasibility, forecast alignment, and capacity or supply risk; escalate any issues for resolution before responding to the customer.

· Prepare and submit monthly forecasts to CMOs, ensuring alignment with agreed CMO lead times.

· Support SAP open-order clean-up activity and help establish ongoing data governance routines to keep SAP and planning spreadsheets aligned.

· Raise and respond to quality documentation, including Change Controls (CCs) and Quality Events (QEs), ensuring submissions and responses are completed on time and to the required standard.

· Generate recurring inventory and planning performance reports (weekly and monthly), including the monthly Jenka report.

· Prevent short-dating and obsolescence exposure by right-sizing purchase order quantities and timing, supporting the monthly Short Dating & Obsolete Stock Review process.

· Liaise with and support internal and external stakeholders, including participation in relevant meetings.

· Additional ad hoc reporting and analysis as required.

· Assist and participate in the development and preparation of new and existing procedures (SOPs).

· Maintain company and statutory standards of health & safety, hygiene, and security.

· Any other task given to you by relevant stakeholder for you to be able to perform your role or to support the ongoing growth and expansion of the company.

Job Functions :

Purchasing

Job Benefits :

At Noumed Pharmaceuticals, we are committed to supporting the professional development, health and wellbeing of our employees. As part of our team, employees have access to a range of benefits, including:

• Flare Benefits Platform – Access to a wide range of employee benefits, exclusive offers and discounts across everyday expenses, including groceries, retail, entertainment, travel, dining and more.
• Onsite Gym Facility – Complimentary access to our onsite gym, supporting employee health, fitness and wellbeing.
• Paid Wellbeing Leave – One additional paid Wellbeing Day each year, providing dedicated time away from work to focus on personal health and wellbeing.
• Training & Professional Development – Company-supported training and development opportunities to build professional capability, technical expertise and support ongoing career development.
• Free Onsite Parking & EV Charging – Complimentary onsite parking for employees, including access to electric vehicle charging facilities at no cost.
• Professional Growth & Development – The opportunity to develop your expertise and contribute to a growing Australian pharmaceutical manufacturing operation.
• New Pharmaceutical Manufacturing Facility – The opportunity to play an integral role within a new pharmaceutical manufacturing facility and contribute to its validation, operational readiness and transition to commercial manufacturing.
• Collaborative, Cross-Functional Environment – Work alongside experienced professionals across Engineering, Quality, Manufacturing, Supply Chain and other key business functions.
• Long-Term Career Opportunity – Join a growing pharmaceutical organisation and contribute to the continued development and expansion of its Australian operations.

Selling Point :

Make your mark in procurement within a growing pharmaceutical business

Contact :

Ashleigh Lindsay