Executive Assistant

This is far more than a traditional administrative role. As a close and trusted partner to the CEO, you will anticipate needs, coordinate competing priorities and bring structure and calm to a fast-paced environment.

You will manage sensitive information with absolute discretion, establish effective executive systems and enable the CEO to focus on strategic leadership, organisational growth and stakeholder engagement.

The role

Key responsibilities will include:

• Managing a complex and evolving diary, inbox and executive priorities
• Coordinating meetings, travel arrangements and executive logistics
• Preparing and formatting professional correspondence, reports, presentations and Board papers
• Coordinating Leadership Team meetings, including agendas, minutes and action tracking
• Monitoring deadlines and following up commitments through to completion
• Identifying emerging issues, potential risks and time-sensitive matters
• Establishing systems and workflows that improve executive effectiveness
• Supporting governance activities and maintaining confidential executive records
• Acting as a professional and trusted first point of contact for the CEO
• Providing coordination and administrative support across organisational projects

About you

You are an accomplished Executive Assistant who is confident supporting executive leaders. Highly organised and proactive, you naturally anticipate what is needed and remain several steps ahead.

You will bring:

• Demonstrated experience providing high-level support to a CEO or senior executive
• Exceptional organisational skills and outstanding attention to detail
• The ability to manage multiple and changing priorities in a fast-paced environment
• Strong written communication skills, including experience preparing executive and governance documentation
• Excellent interpersonal skills and the ability to build trusted relationships at all levels
• Sound judgement and absolute discretion when handling sensitive and confidential information
• High emotional intelligence, maturity and resilience
• A proactive, solutions-focused approach and strong sense of ownership
• Advanced Microsoft Office, Teams and Google Workspace skills
• Experience establishing systems and processes that improve efficiency

Warm, approachable and professional, you will understand how to protect the CEO’s time while maintaining a collaborative, respectful and relationship-focused approach. You will demonstrate integrity and humility and have the confidence to respectfully clarify or challenge priorities when appropriate.

Most importantly, you will be motivated by the opportunity to support a purpose-driven organisation making a meaningful difference in the lives of women.

What is offered

• Part-time hours of between 20 and 30 hours per week across four days
• Flexibility to work shorter days
• Salary packaging and not-for-profit entitlements
• Additional annual and wellbeing leave
• Regular professional development, training and supervision
• A supportive, feminist and trauma-informed organisational culture
• The opportunity to contribute to an innovative recovery and healing service
• A culturally sensitive workplace committed to decolonisation and supporting First Nations staff and clients
• Cultural supervision and mentoring for First Nations employees

Additional information

This position is open to women only. Being female is considered a genuine occupational qualification under Section 31 of the Anti-Discrimination Act 1977 (NSW).

The successful applicant will require:

• A National Criminal Record Check
• A Working with Children Check
• Eligibility to work in Australia

If you are an experienced Executive Assistant seeking a long-term opportunity where your work will directly support an organisation creating meaningful change for women, we would welcome your application.

Apply now or contact Alana at Be Recruitment 

Alana Tomlinson
0481 814 488
alana@berecruitment.com.au

*Please note: Having a criminal record will not automatically exclude your application. We recognise that women can have experiences with the criminal justice system that are discriminatory and unjust. For example, women may be misidentified as a primary offender in DFSV situations. We also acknowledge that women can move on from their past.

*We are committed to ensuring an inclusive and accessible recruitment process. If you require any adjustments or support during the interview or assessment stages, please let us know and we will be happy to accommodate your needs.

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