Administration Support Officer

Administration Support Officer

• Boutique Consultancy Firm

• On Site Parking Available

• Flexible Working Arrangements to Ideal Candidate

You will play a key role in supporting the existing Administration team and providing additional administrative and operational support to the Company Directors. The role will also involve providing ad hoc assistance across the broader management and day-to-day operations of the office.

The successful candidate will have excellent attention to detail, strong organisational and multitasking skills, and the ability to clearly understand and prioritise tasks according to their level of importance and required deadlines. They will be proactive, adaptable and capable of managing competing priorities while maintaining a high standard of accuracy and professionalism.

• Strong Microsoft Office skills, particularly Outlook, Word and Excel.

• Previous experience in an administration, customer service, or office support role.

• Strong organisational and time-management skills.

• Excellent verbal and written communication skills.

• High level of accuracy and attention to detail.

• Ability to manage multiple priorities in a busy environment.

• A proactive attitude and willingness to support the wider team.

• Experience within the building and construction industry is beneficial.

What We Offer

• A newly created role with the opportunity to make the position your own.

• Full ‘on the job’ training and handover activities.

• A varied role where no two days are exactly the same.

• A supportive and collaborative team environment where your contribution is valued.

• A professional, friendly and down-to-earth working environment.

Key Responsibilities

• Review fee requests and Request for Tender (RFT’s) by both private and Government sectors and prepare and issue relevant Fee Proposals in accordance with due dates under the guidance/direction of the Directors.

• Attend to Director communications and report/technical document preparation.

• Scheduling of inspections for projects, reporting them, filing in corresponding inspection logs, and liaising with inspectors and clients and builders.

• Enter and maintain job information within company project database including registration of new projects.

• Generate reports and assist with administrative documentation.

• Assist with continuous improvement initiatives and operational support.

• Submit project-related council/water authority applications and conduct Council and Property searches document lodgement processes with authorities.

• Liaise with clients, consultants, authorities and other project stakeholders.

• Assist with general office administration, including answering telephone enquiries when required, office supplies maintenance.

• End of month project levy/inspection reporting and lapsed Permit reporting completed accurately and on time.