Events & Production Coordinator

POSITION: Events & Production Coordinator

LOCATION: Adelaide Fringe Head Office

REPORTS TO: Event, Production & Volunteer Lead

EMPLOYMENT: Full time

START DATE: November 3rd 2026

END DATE: 2nd April 2027

SALARY: 70k per annum (pro rata), plus 12% superannuation

POSITION SUMMARY

 Reporting to Event, Production & Volunteer Lead, the Events & Production Coordinator plays a key role in the planning, coordination and delivery of Adelaide Fringe-managed events, activations and temporary festival infrastructure.

The role has a strong focus on coordinating Adelaide Fringe’s temporary Box Office facilities, including the installation, maintenance and de-installation of festival box office sites. The coordinator also supports the delivery of major Adelaide Fringe events and projects, working closely with internal teams, contractors, suppliers and crew to ensure successful event outcomes.

This role requires excellent organizational skills, strong attention to detail and the ability to manage multiple projects simultaneously. Success in this role relies on building positive stakeholder relationships, coordinating logistics and contributing to the delivery of safe, high-quality festival experiences.

Event & Production Coordination

• Coordinate the planning and delivery of Adelaide Fringe-managed events, activations and festival infrastructure.
• Coordinate the installation, operation, maintenance and de-installation of Adelaide Fringe’s temporary Box Office facilities in collaboration with the Head of Customer Experience.
• Support the planning and delivery of key infrastructure projects, including the SA Carers Lounge, The Dome regional tour, FringeWorks and other festival activations.
• In collaboration with the Marketing team, coordinate the creation, installation and maintenance of Adelaide Fringe signage throughout the Adelaide Fringe season.
• Coordinate event logistics, production schedules, equipment, suppliers, contractors and site operations to ensure successful project delivery.
• Prepare and manage crew rosters using Employment Hero.
• Coordinate, brief and provide day-to-day support to Casual Event & Production Crew and Event & Production Interns, ensuring they are well informed and supported throughout event delivery.
• Monitor festival infrastructure throughout the season and respond proactively to operational issues.
• Maintain Adelaide Fringe’s Kennards storage facility, ensuring equipment, event assets and materials are organised, inventoried and readily accessible throughout the festival season.

Events

• Support Event, Production & Volunteer Lead in the planning and delivery of key Adelaide Fringe events, including:
• Program Launch
• First Nations Cultural Tours
• VIP Opening Event
• Awards Ceremony

• Assist with the delivery of additional Adelaide Fringe events and departmental initiatives, including:
• Volunteer Induction & End of Season Celebration
• Meet the Media
• Judges Information Session
• Media Calls
• Giving Day
• Honey Pot Events

• Provide on-the-day event coordination, including crew support, stakeholder liaison, event logistics, and bump in/bump out activities as required.

Administration & Stakeholder Management

• Prepare and maintain production documentation, operational schedules, crew rosters and post-event reporting.
• Contributes to project planning, risk assessments, workplace health and safety documentation, and emergency management planning.
• Monitor project timelines and budgets to support successful delivery.
• Build and maintain positive working relationships with internal teams, artists, contractors, suppliers and key stakeholders.
• Ensure all activities are delivered in accordance with Adelaide Fringe policies, procedures and workplace health and safety requirements.
• Contribute to a collaborative, positive and safety-focused team culture.