Part-Time Executive Assistant

Solaris Cancer Care is leading the way in providing complementary supports to people living with cancer in WA. We help people achieve quality of life whilst they are receiving mainstream cancer treatments.

Our centres are based in Cottesloe, Nedlands, Bunbury, and supporting people in the Pilbara.

Part-Time Executive Assistant to the CEO

Flexible hours | Varied executive support role

We are seeking a highly organised, proactive and professional part-time Executive Assistant to provide direct support to the CEO. This is a flexible role suited to someone who enjoys working across executive administration, Board support, stakeholder coordination and general office operations.

About the role

Reporting to the CEO, the Executive Assistant will play an important role in keeping the office, executive function and Board reporting processes running smoothly. The role requires strong attention to detail, excellent communication skills and the ability to confidently coordinate competing priorities.

Key responsibilities

·       Manage the CEO’s diary, appointments and calendar coordination.

·       Coordinate Board reports, apply coversheets and follow up with contributors including Executive Managers, Client Services Managers and other key stakeholders.

·       Support Board portal management, including liaison with relevant contributors.

·       Recording meeting minutes.

·       Complete data entry and basic record updates in Salesforce.

·       Assist with donor stewardship activities and provide basic support for events.

·       Work with digital marketing personnel to support website updates, including corporate updates such as Board profiles.

·       Coordinate stationery and basic administration supplies, including ordering and stock control.

·       Provide general executive and administrative support as required.

About you

·       You will be an organised and reliable professional who can work with discretion, initiative and warmth. You will be comfortable managing confidential information, communicating with senior stakeholders and keeping systems and processes on track.

·       Previous experience in an Executive Assistant, Personal Assistant or senior administration role.

·       Strong diary and calendar management skills.

·       Excellent written and verbal communication skills.

·       High attention to detail and confidence working with documents, reports and online systems.

·       Ability to manage competing deadlines and follow up respectfully with contributors.

·       Experience with Salesforce, Board portals or website content updates would be advantageous but is not essential.

Hours and flexibility

This is a part-time position with flexible hours, to be agreed with the successful candidate. The role is ideal for someone seeking variety, purpose and the opportunity to make a meaningful contribution in a supportive environment.

To apply

Please submit your resume and a brief cover letter outlining your suitability for the role.
 

Applicants are encouraged to discuss the position with the Corporate Services Manager, Michelle Hilder on 0439 096 ***, or at ********@solariscancercare.org.au.

Applications addressing the selection criteria, accompanied by a CV, are encouraged by Monday 24th August 2026.