Bookkeeper & Administration Officer

Summary:

We are seeking a detail-oriented Bookkeeper and Administration Officer to join our team in Ringwood, Victoria. This part-time permanent role offers flexibility in days and hours worked. Ideally, this role is 15-20 hours a week, 4-5 hours a day. This role is ideal for someone who enjoys keeping finances organised, working independently, and supporting a small business across bookkeeping and administration. You’ll take ownership of day-to-day bookkeeping in Xero, help manage cash flow through debtor follow-up, and provide administrative support to the Executive Leadership team.

Financial Management

• Maintain accurate and up-to-date financial records, including accounts payable and receivable
• Prepare, process, and reconcile invoices and payments
• Perform regular bank reconciliations and investigate and resolve discrepancies
• Assist in the preparation of financial reports and forecasts
• Ensure compliance with relevant financial regulations and standards
• Ensure Xero best practice use and system integrity
• Maintain consistency and accuracy across financial and operational systems
• Identify opportunities to improve processes and reporting efficiency

Executive & Administrative Support

• Provide high-level administrative support to the executive leadership team
• Assist with contract reviews, ensuring accuracy and alignment across documentation
• Support the preparation and submission of tenders, maintaining consistency across systems and materials

Qualifications:

• Proven experience as a bookkeeper or in a similar administrative role.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software Xero (essential) and Microsoft Office Suite.
• Exposure to contract management and/or tender processes (highly desirable)
• Exceptional organisational skills with strong attention to detail
• Ability to manage multiple priorities and work independently
• Strong written and verbal communication skills

You will bring our guiding principles to life every day by:

• “Seek to understand.” Providing excellent client communication by listening carefully, asking thoughtful questions, and ensuring financial and administrative matters are handled accurately and professionally.
• “We are a learning organisation.” Maintaining accurate, timely financial records while continuously improving processes and sharing knowledge with colleagues.
• “We act for the better.” Taking initiative to streamline systems and support the team, identifying smarter ways of working that strengthen compliance, efficiency, and long-term sustainability.

Why join us?

• Work in a role that supports meaningful outcomes for organisations and communities across Australia and New Zealand.
• Be part of a collaborative, values-driven team that seeks to understand, learns continuously, and acts for the better.
• Opportunities for professional development and career growth. Flexible work arrangements and support for work–life balance.