Legal Assistant

About POF

Phillips Ormonde Fitzpatrick (or for those of us who know us – POF!) is a privately owned intellectual property firm with a diverse client base that ranges from individual inventors through to leading multinational corporations. We pride ourselves on operating at the forefront of innovation and technology, providing our people with opportunities to contribute to real and rewarding outcomes.

About the role 

We are seeking a highly organised, proactive, and detail-driven Legal Assistant to join our Trade Marks team.  This role can be based in our Melbourne, Sydney or Adelaide offices and offers flexible hybrid working arrangements.

Supporting our Principals and Attorneys, you will play a key role in ensuring the smooth operation of a busy Trade Marks practice by delivering high-quality administrative and secretarial support. Working collaboratively with a team of experienced Legal Assistants, you will manage competing priorities, monitor critical deadlines and help our attorneys deliver exceptional service to clients.

This opportunity is ideal for a motivated administrator who enjoys working in a professional services environment, takes pride in delivering work of the highest standard, and thrives in a structured, deadline-driven role.

Key Responsibilities:

o   Creating, prioritising and completing workflows through our document management system with accuracy and efficiency.

o   Preparing and reviewing correspondence with clients.

o   Maintaining well-organised electronic files.

o   Coordination of invoicing and monthly billings processes.

o   Supporting business development activities including preparation of presentation materials, travel planning and diary management.

o   Providing administrative assistance to other practice teams when required.

You will have:

o   Experience in a legal support role or other professional services firm with a focus on billing.

o   Exceptional organisational skills with strong attention to detail.

o   Ability to turn around high-quality work in a fast-paced environment.

o   Technical proficiency with various IT applications and MS office.

o   Excellent written and interpersonal communication skills. 

o   Strong time-management skills.

o   Adaptable and flexible mindset.

o   Previous experience in Intellectual Property (highly regarded but not essential).

About our workplace

POF is a privately owned patent and trademark attorney firm with 100+ people across offices in Melbourne, Sydney, Adelaide, Brisbane and Hobart. Our main business is in the procurement and defence of intellectual property rights including patents, trademarks, and designs for our clients both domestically and internationally.

POF prides itself on valuing its people and the diversity and innovative thinking our people bring to our business. Our culture is built on principles of inclusion, respect, and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance. POF was proud to be recognised for its commitment to D&I by the Diversity Council of Australia in 2024/25 as an Inclusive Employer.

POF employees enjoy access to a range of benefits and initiatives including:

• Gender-neutral paid parental carers leave. 

• Salary continuance.

• Generous leave provisions.

• Flexible and hybrid working arrangements.

• Health and wellbeing programs.

• Learning & Development programs.

• Reward and recognition program including discretionary bonuses. 

We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, all genders, people from culturally and linguistically diverse backgrounds and mature age people. 

Should you require any specific support or adjustments throughout the recruitment process and beyond, please let us know and we will be happy to accommodate.

How to Apply

Click the ‘Apply’ button and include your resume and cover letter.

Please note that due to the anticipated volume of applicants, only shortlisted candidates will be contacted.

Agencies, please note: All vacancies are managed by our People Development team. Should external assistance be required we will reach out to our preferred Recruitment Agency providers.