Executive Assistant - Faculty of SABEL

Job Description

• Full-time, 14 -month Fixed-Term position at HEW Level 6 until 7 January 2028.
• Parramatta South campus with flexible working arrangements.
• Salary: $97,693 – $104,713 per annum, plus 17% Super and Leave Loading.

Provide executive support, coordination and administrative services for the Dean and School executive function.

The Opportunity
In this position, you will provide high-level executive and administrative support to the Dean in this full-time maternity leave cover role from 2 November 2026 to 7 January 2028. This role is central to the coordination of diary and email management, meetings, travel arrangements, correspondence and key documents that support decision-making across the School.

You will be a key point of contact for internal and external stakeholders seeking access to the Dean’s Office. You will coordinate communication, prepare and distribute materials, manage incoming and outgoing correspondence, and ensure briefing papers, minutes and other documents are prepared and circulated when required.

You will also support projects, events and day-to-day operations across the Dean’s unit. This includes collating information, preparing standard reports, assisting with presentations, coordinating School events and forums, maintaining annual planning materials, managing records in TRIM, supporting facilities and asset management, processing invoices, and assisting with purchasing in line with University requirements.

What Success Looks Like:

• Deliver accurate, timely and confidential executive support to the Dean.
• Coordinate meetings, correspondence, travel and documentation with strong attention to detail.
• Support School projects, events and forums through effective planning and logistics.
• Maintain records, assets, purchasing and invoice processes in line with University policy.
• Build effective relationships with internal and external stakeholders across the School.

Please refer to the Position Description for full details.

About You

• Appropriate tertiary qualifications in a relevant discipline, or equivalent training and experience in a large and complex organisation.
• Proven experience in an executive setting, with highly developed organisational, project and time management skills.
• Ability to manage high-volume workloads, competing priorities and unexpected events using sound judgement.
• High-level skills in Office software programs, including spreadsheets, word processing and databases.
• Well-developed written, interpersonal and communication skills, with the ability to proofread, advise and liaise with professionalism.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Elizabeth Zuvela, Senior Executive Assistant via [email protected]. Please include the job reference code REF1772W.
• Closing Date: 11:59pm, Tuesday 8 September 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact [email protected].

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.