Office Administration Assistant - Catering & Events

We’re looking for an Office Administration Assistant to join our team at Boardwalk Catering Sydney and become an important part of the day-to-day running of the business.

This isn’t your typical office administration role. We’re a busy events business, so every day is different. You’ll be working closely with our directors and wider team, speaking with clients, helping organise events and making sure the many moving parts of the business stay organised.

As our Office Administration Assistant, you’ll help keep Boardwalk running smoothly.

Your responsibilities will include:

• Responding to client enquiries by phone and email

• Preparing quotes and assisting with proposals

• Following up clients and helping manage bookings

• Entering and maintaining event bookings and client information

• Assisting with event administration and run sheets

• Coordinating and booking waitstaff for events

• Communicating with staff and helping keep event details organised

• Ordering office, kitchen and catering supplies

• Helping maintain an organised and welcoming office

• General administration and data entry

• Assisting with invoices, paperwork and other business administration

• Assisting with social media and marketing administration

• Helping coordinate meetings and office requirements

• Getting involved in the wider events business where needed

• General ad hoc tasks — because no two days at Boardwalk are quite the same

There will also be opportunities to work alongside our events team at catering events, including waitstaff shifts, if you’d like to get more involved in the hospitality and events side of the business.

We’re looking for someone who is organised, warm, switched-on and genuinely enjoys working with people.

You’ll ideally be someone who:

• Is warm, friendly and naturally helpful

• Has excellent communication skills

• Is highly organised and detail-oriented

• Takes initiative and doesn’t always need to be asked what needs doing

• Is reliable, punctual and someone the team can count on

• Can stay calm and organised when things get busy

• Is confident speaking with clients and representing the Boardwalk brand

• Has a positive, team-focused attitude

• Enjoys learning and isn’t afraid to have a go at something new

• Takes pride in doing things properly

• Can manage multiple priorities without losing track of the details

You don’t need to know everything. We’re much more interested in your attitude, organisation, communication and willingness to learn.

If you’ve worked in hospitality, hotels, restaurants, events or premium customer service and you’re looking to move into an office-based role, we’d particularly love to hear from you. Your understanding of service, urgency, people and what it takes to deliver a great event will be incredibly valuable at Boardwalk.

Equally, if you already have office administration experience and love working with people, we’d love to hear from you.

Boardwalk Catering is a busy, growing catering and events business based in Artarmon. We cater weddings, corporate events, private celebrations, super-yachts and everything in between across Sydney.

We’re a family-oriented, supportive team that genuinely cares about our clients, our food and each other.

We’re a small, close-knit team where you’ll actually know the people you’re working with. You’ll get exposure to all sides of a growing catering and events business, from client enquiries and administration through to event delivery.

We’re supportive, we work hard, we have a laugh and we genuinely care about doing a great job for our clients.

As Boardwalk continues to grow, there is genuine opportunity for career progression and to take on greater responsibility across administration, events, client management and operations.

Location: Artarmon, Sydney
Hours: Full-time, 38 hours per week
Salary: $70,000 + super