State Office Manager

About the role

Coreserve Group is looking for an experienced State Office Manager to take ownership of the day-to-day administration and coordination of state operations. This is a broad, hands-on role for someone who enjoys being at the centre of a busy service-based business. You'll work closely with state management, technicians, administration, finance, customers and suppliers to keep the operation organised, responsive and running effectively.

Key responsibilities

• Coordinate day-to-day office operations and administrative priorities

• Manage workloads, priorities and workflow across relevant administration functions

• Maintain effective office procedures, systems, records and documentation

• Coordinate office supplies, equipment, facilities and general procurement

• Manage relationships with suppliers, contractors, property managers and service providers

• Monitor administrative expenditure and identify opportunities to improve efficiency and control costs

• Support coordination of jobs, technicians and customer requirements

• Ensure information moves effectively between administration, operations, management and field teams

• Process and coordinate invoices, purchase orders and expense claims

• Support state compliance with applicable WHS/OHS requirements and company procedures

About you

• Solid experience in office management, administration or operational coordination

• Strong organisational skills and the ability to manage competing priorities

• Confidence to take ownership and make sensible day-to-day decisions

• Experience coordinating people, jobs, workflows or service operations

• Practical understanding of invoicing, purchase orders, accounts payable and expense management

• Strong written and verbal communication skills

• Excellent attention to detail and follow-through

• Professional approach to confidential and sensitive information

• Strong problem-solving skills and willingness to improve existing processes

• Confidence using Microsoft Office and modern business systems

About us

Coreserve Group operates in a technical, service-driven environment supporting customers through responsive field service and operational solutions. Our business relies on strong coordination between our people in the field and the teams behind them. The State Office Manager plays an important role in making that happen.