Project and Office Administration

Project and Office Facilities Administration | Specialist Strata Engineering Consultancy

Location: Marrickville, NSW 2204

Work type: Part-time 3-4 days with potential to full-time after a period of 3-6 months for the right candidate.

Classification: Administration & Office Support / Project Administration

Salary: $80,000 base + superannuation (pro-rata), based on experience and skills

Landlay Consulting Group is a specialist strata remedial engineering consultancy based in Marrickville, Sydney. For 15 years we have provided building diagnostics, remedial structural engineering, facade and waterproofing assessment, and project supervision to strata managers, owners corporations, and asset managers across NSW. Our reputation is built on the quality of our engineering and the trust of long-standing client relationships.

The primary responsibility of the role is fee proposals and project administration, with the office facilities and office administration being the remainder of the daily/weekly tasks. The fee and project process is quite defined however we actively challenge the thinking of our processes, with the goal to ensure processes are continually developed and robust as the company grows.

The role has a start time of 8am to open the office facilities. Standard office opening hours are 8:30am-5:30pm. This role is an in-office role based in our Marrickville office with an 8-hour working day (excluding lunch-break).

Landlay Consulting is a growing remedial building and engineering consultancy, and we are looking for an individual to grow within the role as the company grows. The role has consistent tasks that ensure the office continues to run smoothly and fee proposals keep moving, with opportunity to develop as the company grows.

Fee Proposals

• Processing quote requests in project management software.

• Drafting fee proposals for engineer review.

• Issuing of approved fees.

• Processing work orders.

• Preparation of weekly reports for the process.

Project Administration

• Creating project inspection notification letters and coordinate administration of inspections under direction of the project engineer.

• Updating project management software with job information as requested by job project manager.

• Weekly distribution of set and defined reports and job lists.

Office Facilities

• Open office daily.

• Maintain stock, general appearance and orderliness of the office and bathrooms – cleaners complete cleaning, this is a replenishment of stock and review that areas are generally maintained as neat.

• Rubbish bins (recycling and general waste) are at collection point weekly.

• Office cleanliness and orderliness – dishwasher, meeting rooms and general office areas.

• Maintain paper in photocopier/printer.

Office Administration

• Answering phone and processing company email inbox.

• Processing ad-hoc requests from management and staff.

• Process parcel and courier deliveries.

• Ordering supplies and maintaining stock.

• Maintaining and ordering IT assets, registers and software licensing.

• Troubleshooting IT issues.

• Assisting with onboarding of new starters across setup of staff on office facilities items such as, printer, staff lists, phone directory, and completing the office facilities induction process for new staff.

• 3+ years in office and projects administration preferably within an engineering, construction, technical consultancy environment.

• Demonstrated experience in project administration and using project management software as part of projects administration.

• Total Synergy experience strongly preferred; comparable AEC practice management systems (Deltek Vision, BST, Abtrac) highly regarded.

• Experience in fee proposal drafting and/or knowledgeable of fee proposals preparation process.

• Confidence in managing and answering phonecalls and managing general project enquiries.

• Knowledge or awareness of Strata industry, class 2 structures, and engineering consultancy industry is highly regarded.

• High attention to detail, strong written and verbal communication, proficient with Microsoft 365.

• Proficient to Intermediate user of MS Office suite, primarily MS Word, Excel, Powerpoint, MS Sharepoint and OneDrive.

• An autonomous role that maintains Business-As-Usual functions across the critical project administration functions.

• A genuine role that has impact on projects and office facilities.

• Inner-west Sydney location, close to public transport and parking – 10 minite walk to Sydenham station and buses.

Apply through SEEK with your CV and a short cover letter outlining your experience with fee proposal preparation and project administration. Shortlisted candidates will be contacted within two weeks.

Applications are encouraged if you feel you meet some or all of the criteria and you have an interest to grow within a role and a company.