Accounts Payable Specialist

About Us

Into Place is a market-leading design, development and construction company, specialising in architecturally designed townhouses and custom residences.

We're bringing a new calibre of architecturally designed, sustainably minded homes to the streets of Perth that enhance the neighbourhoods around them.

The Opportunity

We're looking for a highly organised and meticulous Accounts Payable Specialist to join our growing team. This role is critical in ensuring accurate, timely processing of supplier invoices, effective supplier onboarding, and strong financial controls across purchasing, payments and reconciliations. You will report to and work closely with the Finance Manager to maintain cash flow visibility and compliance across projects.

This is an exciting opportunity to join a growing company that values collaboration, and continuous improvement. If you take pride in getting things right, thrive on structured workflows and clear processes, enjoy keeping systems clean and up to date and value strong professional relationships and want to be part of a forward-thinking team, this role could be a great fit.

Key Responsibilities

• Working across multiple entities. Own and manage end‑to‑end Accounts Payable function across multiple projects, covering the full cycle from invoice receipt → purchase order matching → approval → payment → reconciliation → reporting.

• Using digital workflows perform accurate 3‑way matching (purchase order, invoice, delivery) aligned to project budgets, ensuring costs are correctly captured, allocated and approved.

• Prepare and upload payment batches, issue remittance advices, and maintain timely and accurate supplier payment cycles.

• Reconcile supplier statements, resolve discrepancies promptly, and maintain strong supplier relationships.

• Manage company credit card reconciliations, ensuring correct coding and supporting documentation.

• Onboard new suppliers and subcontractors, manage credit applications, and maintain up‑to‑date compliance documentation.

• Report cash outflows across multiple entities.

• Contribute to ongoing automation and digitisation initiatives, helping improve approval flows, AP systems, and process efficiency.

• Provide ad hoc administrative and purchase order generation where required.

• Opportunity to expand into broader finance responsibilities including month-end support and reporting.

About You

• Experience: Proven experience in Accounts Payable or similar finance role with the ability to pick up systems and processes quickly.

• Accounts Payable Knowledge: Strong understanding of the accounts payable process end-to-end.

• Diligence: Highly detail-oriented with a commitment to producing accurate meaningful information.

• Technical Skills: Proficiency in Microsoft Outlook and Excel.  Adobe, MYOB and Xero.

• Communication Skills: Able to communicate clearly and professionally with suppliers and internal teams.

• Time Management & Organisation: Capable of managing competing priorities, deadlines and working efficiently in a fast-paced environment.

• Work Authorisation: Current Australian work authorisation is required at the time of application.
  

Why Join Us?

• Be Part of a Creative & Supportive Team: Join a fun, collaborative workplace where new ideas are encouraged, and your contributions are valued.

• Work on Stunning, Design-Led Homes: Every project is an opportunity to create something truly special for our clients.

• Grow & Develop Your Skills: We’re committed to helping our team members expand their expertise and build rewarding careers in the industry.

If you take pride in getting things right, enjoy keeping systems clean and up to date, value structured workflows, and clear processes, and appreciate working in a supportive, collaborative environment within a forward-thinking company, we'd love to hear from you.

Into Place.