Recruitment & Workforce Compliance Coordinator

At Jabiru, we believe “Our best brings out their best”. We partner with children, young people and families to create safe, inclusive spaces where everyone can thrive.

We’re seeking an experienced Recruitment and Workforce Compliance Coordinator for a four-month fixed-term contract. This hands-on role will support the timely recruitment and onboarding of educators and operational leaders across our Outside School Hours Care services.

Reporting to the Operations Support Manager, you’ll work closely with Services Managers, Area Managers and Practice Coaches to create a coordinated candidate experience from application and screening through to appointment, onboarding and induction.

You’ll also be responsible for maintaining Jabiru’s national worker register, ensuring workforce records are complete, accurate and current.

At Jabiru, you’re never just doing a job. You’re part of a team creating change, building belonging and making a lasting difference in the lives of children and communities.

Join a team with inclusive leaders, collaborative teams and a culture of care that lets you show up as your whole self, every day.

Why you’ll love working at Jabiru

• Salary packaging options that help your pay go further
• Flexible working options
• Discounted OSHC fees
• Access to a wide range of benefits through the Employment Hero platform, including discounted movie tickets, gift vouchers, health insurance and more
• The opportunity to improve recruitment processes and make an immediate operational impact

About the role

This role combines end-to-end recruitment coordination with workforce compliance administration. You’ll help services secure suitable candidates efficiently while ensuring all required checks, qualifications and employment information are verified and properly recorded.

Your key responsibilities will include:

• Coordinate recruitment activity for educators and service leadership vacancies
• Prepare and publish job advertisements across relevant recruitment platforms
• Review applications and conduct initial screening and interviews
• Maintain timely, professional communication with candidates throughout the recruitment process
• Work with Area Managers and Practice Coaches to identify recruitment priorities and progress suitable candidates
• Coordinate pre-employment checks, employment documentation and onboarding requirements
• Support a smooth handover from recruitment into service-based onboarding and induction
• Maintain the national worker register, ensuring information is accurate, complete and current
• Verify and record required qualifications, Blue Cards, training and other workforce compliance documentation
• Maintain accurate records within Jabiru’s recruitment, HR and workforce systems
• Track recruitment activity and provide regular updates on vacancies, candidates, appointments and compliance gaps
• Identify and implement practical improvements to recruitment and onboarding processes
• Handle candidate and employee information with confidentiality and care

About you

You’re an organised and responsive recruiter who understands that a positive candidate experience depends on clear communication, reliable follow-up and efficient processes.

You’re also comfortable working with detailed compliance information. You can maintain accurate records, identify gaps and follow matters through to completion without losing sight of recruitment priorities.

You’ll bring:

• Experience in recruitment, talent acquisition or high-volume recruitment coordination
• Experience managing candidates through screening, interview, pre-employment and onboarding stages
• Strong administrative skills and close attention to detail
• Confidence maintaining registers, compliance records and supporting documentation
• Strong written and verbal communication skills
• The ability to build effective working relationships with operational leaders and candidates
• The ability to manage competing priorities and meet short recruitment timeframes
• Experience using applicant tracking, HR or workforce management systems
• Sound judgement when handling confidential and sensitive information
• A practical, collaborative approach and willingness to improve existing processes

Experience in OSHC, early childhood, education, community services or another regulated workforce would be highly regarded.

A current Queensland Working with Children Check, or the ability to obtain one, is required.

Inclusion and safeguarding commitment

At Jabiru, everyone is welcome. We’re an equal opportunity employer and celebrate the different backgrounds, experiences and perspectives that make our team stronger.

We’re committed to creating a safe, inclusive and accessible workplace where everyone can thrive. This includes safeguarding children and young people, prioritising their wellbeing and ensuring all team members contribute to a culture where children and colleagues feel safe, respected and valued.

We encourage applications from people of all ages, abilities, cultures, identities and communities.

Ready to bring your best? Our best brings out their best, and we’d love you to be part of it.

Apply now and help us create a responsive, compliant and welcoming recruitment experience for every candidate.