Administration Assistant

About Us

Knox Grammar School is an independent, multi-campus Kindergarten to Year 12 day and boarding school for boys, located at Wahroonga on Sydney’s North Shore. In addition to the single-sex campuses, Knox also operates Wahroonga Preparatory School, a co-educational campus for students from Pre-Kindergarten to Year 6.

A leading Uniting Church School, Knox aims to develop students of Faith, Wisdom, Integrity, Compassion and Courage within a caring Christian environment.

About the Role

Knox Grammar School is one of Australia’s leading independent schools and is renowned for providing an outstanding educational experience across its multi-campus Kindergarten to Year 12 environment.

We are seeking an enthusiastic, highly organised and service-focused Administration Assistant to join our Senior School Property team. This is a varied and fast-paced role that would suit a proactive administrator who enjoys variety, thrives on building relationships and takes pride in delivering exceptional customer service.

Responsibilities;

• Providing high-level administrative support to the School Operations and Property team
• Managing phone enquiries, correspondence and the Property email inbox
• Coordinating records, contractor information, plans and property documentation
• Assisting with facilities and maintenance requests
• Creating purchase orders and processing invoices
• Supporting contractors, visitor access, inductions and key management
• Assisting staff, students and parents with swipe card and access systems
• Supporting operational projects and campus improvement initiatives
• Maintaining calendars, records and administrative systems 

What You’ll Bring

• Previous administration or office support experience
• Outstanding organisational skills and attention to detail
• Strong written and verbal communication skills
• A proactive, positive and solutions-focused approach
• The ability to manage multiple tasks and deadlines simultaneously
• Excellent customer service and interpersonal skills
• Sound judgement, discretion and a commitment to confidentiality
• Strong proficiency in Microsoft Office and Google Workspace
• A collaborative approach and willingness to support a busy team environment

Why join Knox?

Our benefits include:

• Competitive salary and conditions
• Professional development opportunities
• Employee Assistance Program (EAP)
• Staff wellbeing initiatives, including fitness and wellness activities
• Staff recognition programs
• Daily morning tea and onsite café facilities

How To Apply
Please apply via the Knox Careers Page.

Knox offers outstanding long-term career opportunities, is values driven and an equal opportunity employer. Knox encourages all qualified applicants to apply.

Before applying, please read the comprehensive role description found on our website:

https://www.knox.nsw.edu.au/employment/

CLOSING DATE FOR APPLICATIONS
4.00pm Friday 2 September 2026

Please note that applications will be assessed as they are received, and interviews may be conducted prior to the closing date.

 Knox Grammar School is committed to the safety, protection and wellbeing of all our students and children involved in activities at Knox. The School actively promotes a culture of child safety and requires all prospective staff to be suitable and committed to protecting students from abuse or harm in the school environment.

To support this commitment, the School partners with Australia's leading child protection organisations, including Bravehearts to deliver annual online child protection training for permanent staff and Halloran Morrissey Group which delivers face-to-face training for all permanent and casual staff. Knox's blended learning approach ensures all training incorporates current legislative requirements and practical, real-world applications. This approach ensures our staff receive relevant, up-to-date and comprehensive child safety education.