Business Services and Operations Support

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

Toll Aviation is an experienced provider of crewed and uncrewed specialised operations and training, delivering both standalone and integrated solutions to support Government, Defence and the civil sector. Toll Aviation combines the operational and training expertise of Toll Helicopters, Toll Fixed Wing, Toll Uncrewed Systems and The ACE Training Centre.

The Opportunity

Business Services and Operations Support – Sydney Olympic Park, NSW

Toll Aviation is seeking an experienced Business Services and Operations Support professional to join our Fixed Wing Aviation business. The purpose of this role is to provide high quality comprehensive administrative and business services & operational support to the Head of Fixed Wing & Operations team. This role ensures the smooth and efficient running of all Fixed Wing Aviation business including staff across both Victoria & NSW as well as providing ad hoc HR support to Aviation Management.

Key Responsibilities, but not limited to –

• Anticipate future requirements of the manager and team and organise workflow, information, and meetings (attendees, agenda, documentation, logistics etc.)

• Provide assistance to managers and employees for Travel tasks as necessary.

• Responsible for organizing functions and general meeting set-up and support: including arranging follow up calls, maintaining office space schedules, securing catering and supplies, copying.

• Coordinate the preparation and distribution of documentation for meetings, agendas, and presentations.

• Coordinate and management of employee resources including Laptops, phones, company credit cards etc.

What We’re Looking for to Drive Success –

• Previous work experience as an experienced corporate administrator or in a similar role.

• 5+ years’ experience in a corporate level office as a general administrator and / or HR administrator with a clerical background is highly desirable.

• Tertiary/TAFE – Preferable a minimum of Cert IV in Business/ Administration/ Management.

• Aviation industry experience highly desirable.

• Highly proficient in MS Office Suite.

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.