Associate Coordinator

This is a permanent, full time vacancy.

About the role

This is an exciting opportunity for an individual that is ready to take the next step in their career. The Associate Coordinator provides operational guidance and development for new and existing staff and liaises with the Manager and Team Leaders regarding daily operations and future strategic planning.

Some role specific responsibilities include:

• Provide support to the Team Leaders and staff by undertaking training needs analysis to assist with the development and skilling of judicial support staff.
• Contribute towards staff induction, training and mentoring of new team members.
• Contribute to the planning and implementation of business improvements and change processes.
• Attend in court as a Judicial Support Officer, prepare and check court documentation to ensure hearings and trials are conducted efficiently.
• Provide procedural advice to both staff and customers.
• Ensure Court protocols are followed in accordance with identified standards.

Suitability Requirements

Through the recruitment process, we will be looking for a candidate who can demonstrate skills, experience and attributes in relation to the following:

Leadership and Team Support

Able to provide guidance, training and support to team members, contribute to staff development, and work collaboratively with leaders to coordinate daily operations and achieve team objectives.

Judicial and Administrative Service Delivery

Demonstrated ability to deliver accurate, timely and high-quality administrative support in a complex environment, including managing competing priorities, maintaining records, and contributing to quality assurance and compliance processes.

Communication and Stakeholder Engagement

Able to communicate effectively both verbally and in writing, build productive relationships and engage professionally with judicial officers, legal practitioners, court users and colleagues from diverse backgrounds.

Judgment, Accuracy and Continuous Improvement

Demonstrated ability to analyse information, identify risks and issues, exercise sound judgement, maintain accuracy and confidentiality, and contribute to continuous improvement initiatives.

Shapes and Manages Strategy

The ability to:

• Understand reasons for decisions and how they are related to their work.
• Understand the work environment, identify issues that may impact achievement and contribute to team planning.
• Draw on information from a range of sources and to use common sense to analyse what information is important, anticipate issues that could impact on tasks and identify risks and uncertainties in procedures and tasks are all important for this role.

Role Specific Criteria

Knowledge of, or experience in court practices and procedures.

Eligibility 

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

Benefits and opportunities

• Flexible working arrangements.
• Career pathway opportunities.
• Learning and development opportunity programs.
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness Centre discounts available for employees and their families.

Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. A comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements.
2. Contact details of two (2) recent work referees, one (1) of whom should be your current or most recent supervisor where possible.
3. A statement of no more than two (2) pages addressing the Suitability Requirements listed below (refer to the section above). Please provide examples to support your claims.
   • Shapes and Manages Strategy.
   • Communication and Stakeholder Engagement.
   • Role Specific Criteria - Knowledge of, or experience in court practices and procedures.

All the remaining Suitability Requirements listed in the section above will be assessed at a later stage in the process.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered at Perth Metropolitan Area during this period.

For Further Job Related Information

If you would like further information regarding the vacancy, please contact Corina Micale, Team Leader Judicial Support on (08) 9224 8302 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email ***************@justice.wa.gov.au. 

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ************@bigredsky.com on 1300 733 *** for assistance.

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