PA to Director / Admin Assistant

PA to Director / Administration Assistant

Growing Family-Run Bathroom Renovation Business | Flexible Hours | Opportunity to Grow

We are a growing, family-run bathroom renovation business specialising in high-quality bathroom, laundry and kitchen renovations.

We are looking for an experienced, highly organised and proactive PA to Director / Administration Assistant to join our team and play an important role in the day-to-day running and continued growth of the business.

This is a varied role suited to someone who enjoys being organised, working independently, communicating with clients and trades, and keeping multiple projects moving at once.

There is flexibility around start and finish times and hours for the right applicant, and genuine opportunity for the successful candidate to grow with the company as the business continues to expand.

About the Role

Working closely with the Director, your role will provide administrative, operational and project support across the business.

Your responsibilities will include, but are not limited to:

• Handling incoming phone calls as the first point of contact for clients and enquiries

• Responding to and managing website enquiries

• Monitoring and managing shared email correspondence

• Scheduling and coordinating subcontractors and trades in line with the Director's calendar and project timelines

• Coordinating and creating floor plans

• Coordinating contracts and following up signed quote acceptances where required

• Preparing documentation for upcoming projects, including Finishes Schedules and Site Packs

• Sourcing, ordering and following up on materials required for projects

• Accounts payable and accounts receivable

• MYOB administration, including assisting with BAS preparation

• SimPRO administration and project management

• General office administration and data entry

• Website maintenance and basic IT administration

• General day-to-day support to the Director

• Assisting with the organisation and coordination of multiple renovation projects

• Maintaining accurate records and ensuring important project information is kept up to date

About You

We are looking for someone who is:

• Highly organised with excellent attention to detail

• Confident managing multiple tasks and competing priorities

• A strong communicator with excellent written and verbal communication skills

• Professional, friendly and confident when dealing with clients

• Comfortable communicating with trades, suppliers and subcontractors

• Proactive and able to work independently

• Reliable and able to follow tasks through to completion

• Confident using technology and learning new systems

• Experienced with SimPRO and MYOB

• Ideally experienced in the building, construction, renovation or related industry

• Comfortable working in a small, fast-paced business environment

• Someone who takes pride in their work and wants to contribute to the ongoing growth of a business

What We Offer

• Join a growing family-run business

• A varied role with plenty of responsibility and autonomy

• Flexible start and finish times and hours for the right applicant

• Opportunity to develop and grow within the company

• A friendly and supportive working environment

• The opportunity to become an integral part of the business as it continues to expand

• Variety in your day-to-day work — no two projects are exactly the same

The Ideal Candidate

Previous experience in a construction, building or renovation business would be highly regarded, particularly for someone who understands the moving parts involved in managing residential renovation projects.

You don't need to be a builder, but an understanding of the building and renovation process, construction terminology and working with trades and suppliers would be a strong advantage.

If you're an organised and capable administrator who enjoys taking ownership, working closely with people and being part of a growing business, we'd love to hear from you.

Apply now with your resume and a brief cover letter outlining your experience and why you would be a good fit for the role.