CSEF Coordinator

This is a fixed term position to 31 December 2026.

About the Role

Camps, Sports and Excursions Fund Coordinator The purpose of the Camps, Sports and Excursions Fund (CSEF) is to ensure a family's financial circumstances are not a barrier to student participation in key activities that enrich the school experience, such as camps, sporting activities, excursions and incursions. The CSEF Coordinator plays a key role in supporting schools to deliver the CSEF effectively and consistently. This role combines strong customer service and phone-based support with policy coordination responsibilities, including leading policy updates, improving guidance materials, and helping schools navigate operational requirements. The successful candidate will be an excellent communicator with strong judgement, a service mindset and the ability to turn policy into practical support.

Attributes

The main responsibilities of the CSEF Coordinator include:

• answering phone calls from schools about eligibility, application processing and use of CSEF funds
• providing advice on policy requirements and referring complex matters for further review where needed
• update policy guidance and FAQs ahead of each annual CSEF cycle
• prepare communications to remind schools of key dates, including application and processing deadlines
• identify common issues raised by schools to inform policy improvement
• support consistent implementation of policy across government and non-government school settings
• identify and escalate technical issues encountered during maintenance or upgrades
• coordinate testing and user acceptance following system upgrades.

How to Apply

Applications should include:

• a resume (no more than 2-pages); and
• a cover letter that responds to each of the Key Selection Criteria (no more than 2-pages).

About the Department

The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Mackenzie Webster via email ***************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 23 August 2026.