AP/AR Administration Assistant

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

SecureTel is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. We are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

We are currently seeking an AP/AR Administration Assistant to join our growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

• Assist with customer invoicing and debtor management.

• Upload and maintain invoices within customer portals.

• Monitor outstanding receivables and follow up payments.

• Reconcile customer accounts and investigate discrepancies.

• Support cash flow management activities.

• Maintain accurate customer records and account information.

• Assist with progress claims when required.

Accounts Payable

• Assist with end-to-end accounts payable processing.

• Process supplier and subcontractor invoices accurately and efficiently.

• Resolve supplier account enquiries.

• Monitor creditor balances and payment terms.

• Build and maintain strong supplier relationships.

Administration & Business Support

• Assist with administration and filing systems.

• Support purchase order administration and tracking.

• Manage email correspondence.

• Assist with supplier onboarding and account setup.

• Coordinate approvals and financial documentation.

• Provide administrative support to management.

• Support document control and compliance activities.

Compliance & Continuous Improvement

• Ensure compliance with company financial procedures and policies.

• Maintain confidentiality of financial and employee information.

• Identify opportunities to improve systems and processes.

• Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

• Minimum 2 years' experience in Finance and Administration.

• Strong Accounts Receivable and Accounts Payable experience.

• Experience using Xero accounting software.

• Sound understanding of bookkeeping principles and financial processes.

• Intermediate to advanced Microsoft Excel skills.

• Excellent attention to detail and accuracy.

• Strong organisational and time management skills.

• Excellent communication skills, both written and verbal.

• Ability to manage competing priorities and meet deadlines.

• Ability to maintain strict confidentiality.

Desirable

• Certificate IV in Accounting, Bookkeeping, or equivalent qualification.

• Experience within the security, trades, construction, maintenance, or service industries.

• Experience using Simpro software.

• Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

• Integrity and professionalism.

• Reliability and accountability.

• A proactive, solutions-focused approach.

• Strong interpersonal skills.

• The ability to work independently and as part of a team.

• A commitment to continuous improvement and operational excellence.

Why Join SecureTel?

At SecureTel, our people are critical to our success. We offer:

• A supportive and professional team environment.

• Opportunities for growth and development.

• A stable and growing Australian business.

• A culture built on integrity, teamwork, safety, and continuous improvement.

• The opportunity to make a meaningful contribution to the success of the business and our clients.

Location

Keilor Park, Victoria
Office-based role.

Apply Now

If you are a motivated finance and administration professional who enjoys working in a collaborative environment and takes pride in delivering accurate, high-quality work, we would love to hear from you.

To apply, please submit your resume and a cover letter outlining your experience and suitability for the role.