Project Administrator

About Us

At Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together. As a proudly Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.

Our work is as diverse as the environments we protect—from renewable energy and infrastructure projects through to government, defence, resources and conservation initiatives. We don't just deliver environmental services; we help create lasting environmental, social and economic outcomes for our clients and communities.

With a national footprint and a team of passionate professionals, we're proud to be leading some of the most significant environmental programs in Australia.

At our core, we're guided by our values of Integrity, Teamwork, Safety, Client Success and Indigenous Pathways. These values shape how we work, how we support one another, and the positive impact we strive to create every day.

Join us in shaping a brighter, greener future where your work makes a genuine difference.

About the Opportunity

Due to continued business growth, we are seeking a proactive Project Administrator to join our team in the Fauna department.

You will work closely with the Business Manager and Project/Team Leaders to ensure projects are correctly established, resources are coordinated effectively, and all administrative and compliance requirements are maintained.

This role sits within a collaborative support structure and is ideal for someone who enjoys variety, problem-solving, and keeping operational details on track in a fast-paced environment.

As part of a larger administration and support network, you will be surrounded by a collaborative team who are committed to quality outcomes, continuous improvement and supporting one another's success.

What You'll Be Responsible For

• Build and maintain rosters in Deputy
• Communicate shift changes and coordinate site coverage
• Support workforce allocation across multiple projects
• Monitor timesheets in NetSuite
• Follow up missing or incorrect entries
• Support accurate and timely payroll processing
• Maintain SWMS, SDS, Work Direction Forms, pre-starts and project documentation
• Ensure compliance records are accurate, current and accessible
• Act as a key contact for field teams
• Assist with scheduling, PPE, equipment, and site requirements
• Provide day-to-day operational administrative support
• Consolidate field reports and project data
• Identify and flag inconsistencies or issues
• Support incident reporting and “good catch” systems
• Track corrective actions and follow-ups
• Assist with WHS compliance documentation

About You

You are highly organised, practical, and confident working in a fast-moving operational environment. You enjoy supporting teams and ensuring nothing falls through the cracks.

You will bring:

• Experience in project administration, operations administration, or coordination
• Exposure to field-based industries (environmental, construction, civil, landscaping, maintenance or similar)
• Strong organisational and time management skills
• High attention to detail and accuracy
• Confidence working with systems, spreadsheets and reporting tools
• Excellent written and verbal communication skills
• Ability to manage competing priorities
• A proactive, problem-solving mindset
• Strong safety and compliance awareness
• Ability to work independently and escalate issues appropriately
• Experience with Deputy, NetSuite, SafetyCulture, Microsoft Office, SharePoint or similar systems is highly regarded but not essential..