Executive Assistant

Are you a highly organised Executive Assistant who thrives on keeping things running smoothly, building strong stakeholder relationships, and providing exceptional support to senior leaders?

• Continuous professional development, education & support provided
• Deliver outstanding patient care within a dedicated team
• Inclusive, values‑led workplace

About the role:

Join Northpark Private Hospital and become an integral part of our leadership team in a role where your professionalism, initiative, and attention to detail will make a real impact every day. As our Executive Assistant, you will provide high-level administrative and executive support to the Hospital Executive Team, ensuring the efficient day-to-day operation of the executive office. Acting as a trusted partner, you will manage complex calendars, coordinate meetings and events, prepare reports and correspondence, and assist with key projects and initiatives across the hospital.

This is a fast-paced and rewarding role that requires exceptional organisational skills, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism. You will work closely with internal and external stakeholders and play a key role in supporting the delivery of outstanding healthcare services to our community.


About us:

Northpark Private Hospital and La Trobe Private Hospital are leading healthcare providers in Melbourne's northern suburbs, working together to deliver exceptional, patient-centred care to our growing communities.

With a comprehensive range of medical and surgical specialties, including maternity, mental health, paediatrics, orthopaedics, general surgery, urology, plastics and reconstructive surgery, our hospitals are committed to clinical excellence, compassion and innovation.


Why Join Us?

• Comprehensive Healthcare Services across two modern and well-established hospitals.
• Community-Focused Care with a commitment to improving health outcomes for Melbourne's diverse northern communities.
• Collaborative & Supportive Environment working alongside highly skilled surgeons, specialists, nurses and allied health professionals.
• Convenient Locations with easy access to major arterials, public transport and ample onsite parking.

At Northpark and La Trobe Private Hospitals, our focus is people. We are dedicated to providing exceptional care for our patients and creating rewarding career opportunities for our staff.


Key Responsibilities:

• Provide administrative support in the following areas:
  • Secretarial assistance to the Executive Team
  • Reception and patient enquiry duties
  • Perform data collection, reporting and billing tasks
  • Coordinate meetings, agendas and minutes
• Manage diary appointments, travel and meeting bookings for appointed executives
• Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
• Maintain HR file management and upkeep
• Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution

Essential Criteria:

• Administration experience in a Hospital/Healthcare environment
• Strong organisational and time management skills with the ability to multitask and work within a busy team
• Excellent interpersonal and communication skills
• Works well independently and within a team
• Computer skills in MS Office (Outlook, Word and Excel)
• Flexible to work a variety of shifts - early/late shifts & weekend work

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

You'll also benefit from:

• Flexibility to work across one or multiple hospitals across our network
• Discounted health insurance (non-casuals only)
• Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.


Applications close: Friday, 18 September 2026


To apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to Suzy McLean - General Manager ••••@healthscope.com.au

Please include a cover letter and your CV along with the contact details of 2 professional referees.

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.

Healthscope has been made aware of recruitment scams involving individuals falsely claiming to represent Healthscope. Please note that Healthscope will never request payment from candidates.

Any request for payment is fraudulent.

Visit ScamWatch for more information on recruitment scams.