NewListed today

Sales Operations, Estimator

Coates Group

Analysis & Reporting

Location: On-site, On-site
Type: Full-time

Be Part of Our Next Chapter For over almost 60 years, our solutions have enabled impactful connections between some of the world’s leading brands and their customers. And while we’ve already done a lot of work we’re p…

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About the role

Be Part of Our Next Chapter

For over almost 60 years, our solutions have enabled impactful connections between some of the world’s leading brands and their customers. And while we’ve already done a lot of work we’re proud of, we’re just getting started!

Coates Group has the values of a family-owned business and the innovative spirit of a start-up, both which fuel our purpose – Creating Connections. Empowering Partnerships. Always Evolving. Through hard work, dedication and creativity, we’ve become industry leaders who have won awards and set records while remaining focused on continual growth and evolution. We are a 2x Australia Good Design Award winner and successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are curious, charismatic, authentic and we value and leverage the diversity of our crew. We are imaginers, kindness enthusiasts, experts, creators, thinkers, challengers, collaborators and over-achievers. And together, as a Crew, we are revolutionizing the way the world’s leading brands leverage technology to drive the best customer experiences.

The Estimator, Sales Operations leads improvements in our sales quotation process by shaping high-quality customer outcomes, turning warm leads and complex technical inputs into clear, accurate, and commercially sound estimates. Working from architectural and technical drawings, the role develops well-defined scopes of work, with assumptions, exclusions, and contingencies clearly articulated. By supporting a clear transition from quote to signed order and coordinating handover to the Deployment team, the role helps minimise commercial and delivery risk across the lead-to-order process. Close collaboration with Engineering and Design ensures technical requirements are appropriately considered and reflected within the quoted scope.

Key responsibilities for the role

Quotation Quality, Accuracy & Commercial Integrity

Convert customer enquiries and warm leads into accurate, compliant, and margin-aware quotations aligned to commercial practices
Act as the primary owner of quotation-related transactions, ensuring customer requirements are correctly interpreted and documented
Ensure estimates are technically sound, commercially viable, and ready for progression to sales order creation

Scope Definition & Risk Management

Produce well-defined scopes of work, clearly articulating assumptions, exclusions, contingencies, and non-standard requirements
Ensure scope clarity supports a smooth transition from estimate to production and installation
Proactively identify and mitigate commercial, technical, and delivery risks during the estimation phase

Technical & Pre-Sales Stakeholder Engagement

Partner closely with Engineering and Hardware Design to scope, cost, and validate new or complex customer requirements
Serve as the primary escalation point for pre-sales enquiries requiring commercial or technical clarification
Support confident and timely decision-making by resolving ambiguities in customer requirements early

Order Readiness & Deployment Handover

Act as the primary contact for order intake during the estimation and pre-sales phase
Partner with Sales Operations, Order Management, and Deployment teams to ensure sales order data is accurate and complete for handover
Contribute to process automation and best-practice initiatives with Sales Ops and Account Management to improve customer experience

Qualifications and experience

Diploma or equivalent qualification in a relevant technical or commercial discipline, or equivalent practical experience
3–5 years’ experience in estimating, pre-sales, or commercial quotation roles within project-based environments
Technical and commercial understanding of signage solutions
Demonstrated experience interpreting tender, architectural, and construction drawings
Proven estimating accuracy and sound commercial judgement
Experience using estimating, quoting, or ERP systems
Proficiency in Microsoft Office, particularly Excel
Experience working in cross-functional, matrixed environments and navigating competing stakeholder requirements

About Coates

We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.

Together, we are creators, allowing us to make our purpose a reality – to create immersive brand experiences for everyone.

Join a Crew that Cares

Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).

The benefits include an annual market competitive bonus program and our “Thrive Program” which includes a suite of flexible work options because we’re strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a “Give Back Day” to allow our Crew an opportunity to make an impact in the community.

Be inspired To Be More

We skip the red tape and aim to always stay nimble. We’re proud of where we’ve been and are energized by where we’re going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what we’ve accomplished, but know the best is yet to come.

Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

Fraud Alert: Employment Scam Advisory

It has come to our attention that unauthorised individuals are impersonating our company and reaching out to job seekers through fraudulent emails, falsely claiming to represent Coates. These emails often request personal information and appear to come from domains that are not affiliated with our organisation, such as coatesgroupcareer.com.

We take this matter very seriously. Coates has reported these incidents to law enforcement and is cooperating with the ongoing investigation. We are committed to protecting the integrity of our recruitment process and the privacy of our applicants.

Please be advised of the following:

- Coates does not operate or communicate through any domain resembling "@coatesgroupcareer.com"

- We do not contact employment candidates via email to solicit personal or financial information

- All applications for employment must be submitted through our official website https://coatesgroup.com/careers or directly through our LinkedIn profile: Coates Group

- All emails from us will come from our official domain, which is [at]coatesgroup[dot]com or via our Applicant - Tracking System (ATS) email address, which is no-reply[at]hire.lever[dot]co

If you receive any suspicious communications purporting to be from Coates, we urge you not to respond, do not click any links, and do not provide any personal information. Your safety and trust are of the utmost importance to us. Thank you for your vigilance.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

NewListed today

Sales Operations, Estimator

Coates Group

Analysis & Reporting

Location: On-site, On-site
Type: Full-time

Your match

See how you fit

Scored against this job in seconds

Your account

Your profile and your match for this job appear right here.

About the role

Be Part of Our Next Chapter

Key responsibilities for the role

Quotation Quality, Accuracy & Commercial Integrity

Convert customer enquiries and warm leads into accurate, compliant, and margin-aware quotations aligned to commercial practices
Act as the primary owner of quotation-related transactions, ensuring customer requirements are correctly interpreted and documented
Ensure estimates are technically sound, commercially viable, and ready for progression to sales order creation

Scope Definition & Risk Management

Produce well-defined scopes of work, clearly articulating assumptions, exclusions, contingencies, and non-standard requirements
Ensure scope clarity supports a smooth transition from estimate to production and installation
Proactively identify and mitigate commercial, technical, and delivery risks during the estimation phase

Technical & Pre-Sales Stakeholder Engagement

Partner closely with Engineering and Hardware Design to scope, cost, and validate new or complex customer requirements
Serve as the primary escalation point for pre-sales enquiries requiring commercial or technical clarification
Support confident and timely decision-making by resolving ambiguities in customer requirements early

Order Readiness & Deployment Handover

Act as the primary contact for order intake during the estimation and pre-sales phase
Partner with Sales Operations, Order Management, and Deployment teams to ensure sales order data is accurate and complete for handover
Contribute to process automation and best-practice initiatives with Sales Ops and Account Management to improve customer experience

Qualifications and experience

Diploma or equivalent qualification in a relevant technical or commercial discipline, or equivalent practical experience
3–5 years’ experience in estimating, pre-sales, or commercial quotation roles within project-based environments
Technical and commercial understanding of signage solutions
Demonstrated experience interpreting tender, architectural, and construction drawings
Proven estimating accuracy and sound commercial judgement
Experience using estimating, quoting, or ERP systems
Proficiency in Microsoft Office, particularly Excel
Experience working in cross-functional, matrixed environments and navigating competing stakeholder requirements

About Coates

Together, we are creators, allowing us to make our purpose a reality – to create immersive brand experiences for everyone.

Join a Crew that Cares

Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).

Be inspired To Be More

Fraud Alert: Employment Scam Advisory

Please be advised of the following:

- Coates does not operate or communicate through any domain resembling "@coatesgroupcareer.com"

- We do not contact employment candidates via email to solicit personal or financial information

- All applications for employment must be submitted through our official website https://coatesgroup.com/careers or directly through our LinkedIn profile: Coates Group

- All emails from us will come from our official domain, which is [at]coatesgroup[dot]com or via our Applicant - Tracking System (ATS) email address, which is no-reply[at]hire.lever[dot]co

Sales Operations, Estimator

Key responsibilities for the role

Qualifications and experience

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