HR & WHS Coordinator

About the role

The HR & WHS Coordinator supports the Human Resources function and provides day-to-day HR Guidance to Managers and employees. Reporting to the HR Manager, this role is responsible for HR reporting, workforce analytics, HR systems administration, compliance tracking, and identifying opportunities to improve HR processes and employee experience. The role also supports the organization's WHS framework through monitoring compliance, maintaining WHS records, coordinating reporting requirements, and providing insights to improve workplace safety outcomes.

Key responsibilities

HR Project Support

• Support the Global HR Strategy, mission and vision

• Participate in HR projects as directed by Asmodee Global HR

• Support employee engagement initiatives, sustainability initiatives and system implementations

• Support the HR Manager in providing HR guidance and support to managers and employees, escalating complex matters to the HR Manager as appropriate

• Prepare regular HR reports and workforce analytics, identifying trends and providing insights to support workforce planning and decision-making

• Monitor relevant HR and WHS KPIs and provide regular reporting to the HR Manager and leadership team

• Coordinate employee lifecycle administration, including onboarding, employment changes, probation reviews and offboarding

• Maintain data integrity within the global HRIS (GEMS)

• Conduct regular audits to ensure accuracy and compliance of employee records

• Support HR system enhancements

Compliance & Governance

• Support internal and external audits across the business

• Monitor compliance-related metrics and identify potential risks

·         Ensure compliance with employment legislation, Modern Awards, internal policies and procedures.

Workplace Planning & Talent Analytics

• Support individual learning & development plans.

• Assist with recruitment activities in both office and warehouse roles.

 Process Improvement

• Identify opportunities to improve HR processes

• Collaborate with HR and business stakeholders to streamline workflows and reporting capabilities.

WORKPLACE HEALTH & SAFETY (WH&S)

• Support the HR Manager and Warehouse & Logistics Manager in the administration and continuous improvement of the organization's WHS framework

• Maintain accurate WHS records, including incident reports, investigations, corrective actions, training records, and risk assessments

• Monitor and report near misses and hazard reporting

• Coordinate and monitor required third-party WHS inspections and compliance activities, including fire equipment servicing, first aid kits and electrical test-and-tag requirements

• Coordinate return-to-work and injury management processes, including claims administration and liaison with employees, managers, insurers and external providers

• Monitor WHS training completion rates and follow up outstanding compliance requirements.

• Prepare regular WHS reports, and compliance documentation for Management team.

• Support workplace inspections, audits and risk management activities.

• Monitor legislative changes and assist in maintaining WHS policies, procedures and documentation.

• Act as a point of contact for WHS administration and reporting across the business

• Support the planning and administration of Health, Safety, and Wellbeing initiatives and programs

About you

• Tertiary qualification in Human Resources, Business, WHS or a related discipline, or equivalent relevant experience

• 2+ years' experience in an HR Coordinator, HR Generalist or similar role

• Experience working with HR systems and employee data

• Understanding of employment legislation and HR compliance requirements

• Strong attention to detail, organisational skills and ability to handle confidential information

• Strong communication and stakeholder management skills, with the ability to work effectively with employees and managers at all levels

• Strong reporting and analytical skills, with proficiency in Microsoft Excel and HR systems

• Knowledge of Australian employment legislation, Modern Awards and WHS requirements

• Practical experience supporting WHS compliance, injury management and/or return-to-work processes

About us

Asmodee is Australia's leading distributor of board games, accessories, toys, collectibles and licensed products. We offer thousands of unique products for the toy and hobby gaming industry. The Asmodee Group is the leading independent publisher and distributor of board games in the world. Asmodee is a French company created in 1995 with the objective of modernising the game world through innovative games.

Why join us

• Full-time hybrid permanent position based in Adelaide

• Employee Assistance program

• 2 Paid volunteer days off per year

• Competitive salary range