Executive Assistant and Project Officer

Company description:

Legal Aid NSW

Job description:

• Ongoing Full-Time position
• Salary range - $116,981.00 - $129,492.00 (plus superannuation and entitlements)
• Located in Haymarket, 5-minute walk from Central Station

About Legal Aid NSW

We stand beside people when they need it most.

At Legal Aid NSW, fairness isn't just a legal principle, it shapes everything we do - our culture, our services, our workplace and our decisions.

Since 1979, Legal Aid NSW has provided legal advice, support and representation in criminal, family and civil law, helping people across NSW navigate hardship and complex legal issues. Our work is challenging, but deeply meaningful.

In partnerships with LawAccess NSW, Community Legal Centres and the Aboriginal Legal Service NSW/ACT, we are located throughout the state including our Central Sydney office, 25 regional offices, and satellite and outreach offices.

About the Role

As the Executive Assistant and Project Officer, you will be a trusted partner to the Executive Director Family Law, providing high-level executive support while coordinating projects, initiatives and operational activities across the division.

Key Responsibilities:

• Provide executive support, including diary management, travel and correspondence management.
• Prepare and coordinate briefings, presentations and executive documentation such as agendas and meeting minutes
• Lead and support Project Officers and Coordinators to deliver key objectives.
• Coordinate projects, meetings, events and divisional initiatives.
• Develop, review and maintain administrative systems, records and confidential information.

About You

You are a highly organised and proactive professional who thrives in a fast-paced environment and enjoys supporting a senior leader. With strong communication and stakeholder management skills, you can confidently manage competing priorities, exercise sound judgement and handle sensitive information with discretion.

Collaborative and solutions-focused, you foster a positive team culture and enjoy supporting others to learn, grow and succeed. Your ability to develop effective systems and processes, build strong relationships and deliver high-quality outcomes will enable you to thrive in this key role within the Family Law Division.

You Belong Here

Here, every role has purpose.

Whether you're delivering frontline legal services or strengthening our organisation from behind the scenes, you'll help create fairer outcomes for the people across NSW.

We're building a workplace where every culture, identity, ability and voice are included and valued. We welcome Aboriginal and Torres Strait Islander peoples, people with visible and invisible disability, culturally diverse communities, and LGBTQI+ communities so you can connect and flourish at every stage of career.

You will be part of a diverse and inclusive organisation, working alongside like-minded and values driven people dedicated to justice, community impact, and delivering exceptional support and service through cross collaboration.

Benefits of working at Legal Aid NSW

As an employee of Legal Aid NSW, you will have access to and enjoy a variety of support and benefits so you can thrive professionally and personally. You'll love our:

Flexible Working - we are a Flex Ready certified and Carers and Employers accredited organisation. We are leading the way in offering a variety of flexible working options to uniquely support your unique work life balance.

Professional Growth - as the largest law firm in NSW we offer a variety of opportunities to enhance your career at every stage, through regional graduate programs, Practical Legal Training and work placements, mentoring, training, and secondment opportunities.

Work Health, Safety and Wellbeing - with dedicated programs, training, resources, and respectful work practices, our Wellbeing Framework ensures your physical, mental and psychosocial wellbeing matters, so you feel supported, safe and holistically well.

Essential Requirements

• Hold Australian or NZ citizenship or Australian Permanent Residency
• Undertake relevant pre-employment checks such as Criminal Record Check, and Conduct Service Check

Download the Role Description to explore the role in-depth.

We may use this recruitment to create a Talent Pool for similar ongoing or temporary vacancies we have over the next 18 months.

Apply Now!

Closing Date: Tuesday, 25 August 2026 at 11:59pm

Your application is your chance to show why you're a strong match for this role.

Please provide:

• A current resume (up to 5 pages)
• A cover letter (up to 2 pages) addressing the following targeted questions:

Targeted Question 1: What do you consider to be the three most important qualities of an Executive Assistant supporting a Senior Executive? Please provide examples of how you have demonstrated these qualities in your career.

Targeted Question 2: Describe your experience leading or supervising a small team. How have you fostered a positive team culture while maintaining performance, engagement and accountability?

We're here to help

Legal Aid NSW is committed to a recruitment process that is inclusive and barrier free.

For accessibility support or recruitment adjustments, please contact Emma Smeaton, Senior Recruitment Officer, at ************@legalaid.nsw.gov.au or 02 9068 1***

For information on Recruitment and Workplace Adjustments, visit Adjustments for individual needs | I Work for NSW.

For more information about the recruitment process and working at Legal Aid NSW view our Candidate Information Pack.

For role specific enquiries, contact Emma Smeaton, Senior Recruitment Officer, at ************@legalaid.nsw.gov.au or 02 9068 1***

For recruitment enquiries, contact the Talent Acquisition Team on 02 9134 9*** or via ************@legalaid.nsw.gov.au.

Aboriginal candidates are encouraged to connect with the Legal Aid NSW Aboriginal Services Branch for a yarn.

For guidance on preparing for interviews , explore the NSW Public Sector's interactive Capability Application Tool.

Connect with us on LinkedIn, Facebook and Instagram.

We look forward to receiving your application!