Executive Assistant

🌟 Executive Assistant | Sydney, Australia | Pax8

Join Pax8 in Sydney as an Executive Assistant and become the trusted force behind executive effectiveness, operational excellence, and business success within one of the world's leading cloud technology marketplaces.

🚀 Why This Opportunity Stands Out

This is far more than a traditional support position. As an Executive Assistant at Pax8, you'll work closely with senior leaders, helping shape productivity, decision-making, communication, and organisational impact. You'll gain exposure to strategic initiatives, collaborate across global teams, and play a vital role in helping leaders perform at their best.

As Pax8 continues its journey of innovation and AI adoption, you'll have the opportunity to grow alongside emerging technologies, modern ways of working, and a rapidly evolving global business.

💙 Life at Pax8

At Pax8, culture is more than a buzzword—it's part of everything we do. We believe in creating an environment where people can do meaningful work, grow professionally, and bring their authentic selves every day. Working alongside talented colleagues across the globe, you'll be empowered to contribute ideas, build relationships, and make a genuine impact.

📅 What You'll Be Doing

🗓 Executive and Calendar Management

• Orchestrate complex executive calendars across multiple stakeholders
• Coordinate meetings, appointments, and strategic leadership activities
• Anticipate scheduling challenges and proactively manage competing priorities
• Ensure leaders are fully prepared and aligned for every engagement

✈️ Travel and Logistics Coordination

• Manage domestic and international travel arrangements
• Create seamless travel experiences including itineraries, accommodations, and transportation
• Handle last-minute changes with confidence and professionalism

📧 Executive Communications

• Manage and prioritise executive inboxes
• Draft professional communications and correspondence
• Ensure important messages and actions are completed promptly
• Maintain strong communication flow across internal and external stakeholders

💼 Financial and Administrative Support

• Coordinate expense management and reimbursement processes
• Maintain accuracy and compliance with company policies
• Support administrative activities that keep executive operations running smoothly

🤝 Meeting and Event Excellence

• Prepare agendas, briefings, presentations, and supporting materials
• Coordinate meeting logistics and stakeholder readiness
• Capture actions, decisions, and follow-up commitments
• Support executive events, leadership gatherings, and business functions

📊 Executive Enablement

• Create presentations, reports, and executive-facing documents
• Support leadership initiatives and strategic communications
• Act as a trusted partner who enhances executive productivity and effectiveness

🎯 The Impact You'll Make

Your work will enable leaders to focus on driving strategy, supporting teams, and delivering exceptional outcomes for our partners. By bringing organisation, foresight, and efficiency to every interaction, you'll become an essential contributor to leadership success and broader business performance.

✅ What You'll Bring

We're looking for someone with demonstrated experience supporting senior leaders within a dynamic and fast-paced environment.

You'll bring:

• Proven success supporting executives or senior leadership teams
• Exceptional organisational and prioritisation skills
• Strong written and verbal communication abilities
• Outstanding attention to detail and follow-through
• The ability to manage multiple competing priorities simultaneously
• High levels of professionalism, discretion, and confidentiality
• Strong relationship-building and stakeholder management skills
• Confidence working independently while remaining highly collaborative
• Excellent problem-solving skills and sound judgement
• Advanced proficiency across Microsoft Office and business productivity tools
• A proactive mindset with the ability to anticipate needs before they arise

A Bachelor's degree or an equivalent combination of education and practical experience is preferred.

🔒 Trust and Hiring

At Pax8, we care deeply about building genuine, trust based relationships — starting with how we hire.

To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you're applying as your authentic self, you have nothing to worry about — we're excited to meet you.

We also use thoughtfully applied AI-enabled tools to support our hiring process. These tools may assist with tasks such as reviewing or prioritising applications, but hiring decisions are made by our people. More information is available in our Recruitment Privacy Notice. If you have questions about how we hire or would prefer not to have your application supported by these tools, you can opt out at any part of our process.

🌍 Belonging at Pax8

We encourage you to apply even if you don't meet 100% of the criteria. We're committed to diverse perspectives, inclusive hiring and sharing your transferrable skills. To fulfil this role, you must hold valid right to work in Australia.

🎁 Benefits

Pax8 offers a competitive benefits package designed to support your wellbeing, growth, and success. Specific Australia-based benefits will be shared during the recruitment process.

🏢 Our Sydney Office

This position is based onsite in Sydney, providing an opportunity to collaborate closely with leaders and colleagues while enjoying the energy and connection of an in-office environment.

📈 Growth Without Limits

There's extensive room for a talented individual to grow at pace — whether that's advancing quickly in this role or exploring one of the many opportunities across our global organisation. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist Learning & Development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors, and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive — and full visibility of what it takes to reach your next level.

☁️ About Pax8

Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organisation with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

✅ Background Checks

As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records.

⚖️ Equal Opportunities

Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: Job Applicant Privacy Notice