Project Coordinator

About the role

The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards. This role acts as the frontline of project delivery — supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance. The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led environment.

Key responsibilities

• Coordinate project workflows across all design and delivery stages

• Assist in maintaining project programs, timelines, and milestone tracking

• Monitor action items, deliverables, and project deadlines

• Support project resourcing coordination in collaboration with Principal, Project Management and leadership

• Prepare and maintain project schedules and status reports

• Monitor and report on activity that meet social commitments embedded in project related consultancy agreements

• Liaise with internal teams, consultants, clients, and external stakeholders to gather data for reporting

• Monitor project progress against scope, program, and key deliverables

• Maintain project filing systems and digital document control protocols

• Assist with the issue and transmittal of drawings, reports, submissions, and correspondence

• Manage social impact contractual commitments

About you

• 3+ years' experience in project coordination, architectural administration, contract administration, or design practice operations

• Experience within architecture, design, construction, or related professional services

• Strong understanding of project delivery stages in Australian architectural practice

• Excellent written and verbal communication skills

• Exceptional organisational and multitasking capability

• Strong attention to detail and process accuracy

• Advanced Microsoft Office Suite skills

• Experience with project management/document control platforms

• Tertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirable

• General familiarity with construction documentation and workflows, desirable