Portfolio Scheduler

Join VCAA to help transform ICT delivery. Lead portfolio scheduling, planning and coordination across teams to drive better prioritisation, collaboration, governance and delivery outcomes.

An exciting opportunity exists to join the Corporate Services Division in the IMT Branch, Enterprise Architecture & Governance Unit as a Portfolio Scheduler in an ongoing full-time position.

• Salary: $116,413 to $140,849, plus superannuation
• Employment type: Ongoing
• Usual hours of work: Full time (flexible work arrangements may be available)
• Usual work location: East Melbourne / Hybrid

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high-quality curriculum, assessment and reporting for all Victorian student's birth to 18 years.

Role Purpose

The Portfolio Scheduler leads the creation and execution of technology strategies that align with departmental values, the VCAA ICT Strategy and roadmap, and broader strategic objectives. The role provides expert support in technology management, fosters innovation and supports transformation across the department.

This role is responsible for supporting the planning, coordination, scheduling and reporting of IMT Branch work across projects, product delivery, operational initiatives and roadmap activities. It helps embed consistent ways of working across the branch by improving portfolio visibility, delivery sequencing, sprint and release planning, backlog coordination, capacity planning and governance reporting.

Working across business engagement, project delivery, digital delivery and applications, and platforms and operations, the Portfolio Scheduler ensures work is prioritised, scheduled and tracked realistically in support of the VCAA ICT Strategy and roadmap. The role establishes and maintains integrated schedules, delivery plans, milestones, dependencies and reporting arrangements to provide a reliable view of work across the branch.

The role works closely with Service Manager roles to support alignment between branch delivery planning and operational service requirements, particularly in relation to prioritisation, release readiness, change impacts, scheduling and governance reporting.

The role also works with delivery teams and stakeholders to validate priorities, resource capacity, delivery sequencing and timeframes, identify scheduling conflicts and emerging risks, and support timely corrective action. It supports the use and administration of project and work management tools such as Jira, Confluence and related reporting platforms to provide accurate portfolio information, maintain delivery cadence and strengthen modern software delivery lifecycle practices.

This role contributes to improved governance, reduced unplanned work, clearer prioritisation and more predictable delivery outcomes aligned with the VCAA ICT Strategy and roadmap.

Attributes

To be successful in this role, you will bring strong technology advisory, planning and coordination capability within a complex ICT environment. You will be a collaborative and highly organised professional who can work across business and technical teams to support delivery outcomes, improve visibility of work, and strengthen consistent ways of planning and working across the branch.

You will ideally demonstrate:

• strong experience in ICT service management, service governance, release management, portfolio coordination, project scheduling or a similar role
• experience working in a complex ICT environment with multiple teams, services and delivery streams
• proven ability to support branch-wide planning, prioritisation, scheduling and governance reporting across projects, product delivery and operational initiatives
• demonstrated experience embedding Jira or similar work management tools across teams, not only as a system for tracking work, but as an enabler of improved planning, coordination, transparency and delivery discipline
• the ability to bring teams together to facilitate planning activities, support shared understanding of priorities and dependencies, and help teams accurately reflect work, capacity, sequencing and progress in the system
• demonstrated experience embedding new ways of working across teams to improve consistency, accountability and delivery outcomes
• experience in project governance, scheduling, sprint planning, portfolio reporting and capacity planning
• a sound understanding of the software delivery lifecycle, including planning, build, testing, release, transition and operational support
• strong stakeholder management, communication and organisational skills
• the ability to develop and maintain integrated project and portfolio schedules, including milestones, deliverables, dependencies and critical paths
• the ability to analyse schedule variance, slippage and resource conflicts, and recommend corrective actions
• the ability to support scenario planning and reprioritisation when scope, capacity or organisational priorities change
• a commitment to the Victorian Public Sector Values of Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.

Qualifications and Experience

Essential

• Demonstrated experience in ICT service management, service governance, release management, portfolio coordination, project scheduling or a similar role.
• Experience working in a complex ICT environment with multiple teams, services and delivery streams.
• Proven ability to support service portfolio performance, service levels, service reporting, governance management, and change and release discipline.
• Experience in project governance, scheduling, sprint planning, portfolio reporting and capacity planning.
• Demonstrated experience helping to embed new ways of working across teams.
• Experience using Jira or similar work management tools to support planning, tracking and reporting.
• Sound understanding of the software delivery lifecycle, including planning, build, testing, release, transition and operational support.
• Ability to work across business and technical teams to ensure work is clearly allocated, effectively coordinated and delivered to the required standard.
• Experience supporting governance forums and administration, including agendas, minutes, actions and follow-up.
• Strong communication, stakeholder management and organisational skills.
• Relevant qualifications or equivalent experience in information technology, project management, service management, Agile delivery or a related field.
• Ability to develop, maintain and baseline integrated project and portfolio schedules.
• Ability to define and track milestones, deliverables, dependencies, critical paths and decision points.
• Ability to coordinate schedule updates with project managers, product owners, delivery leads and operational teams.
• Ability to analyse schedule variance, slippage and resource conflicts, and recommend corrective actions.
• Ability to support scenario planning and reprioritisation when scope, capacity or organisational priorities change.
• Ability to maintain forward views of demand, team capacity, releases, change windows and operational commitments.

Desirable

• Relevant experience in a complex service delivery or technology environment.

How to Apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

About the Division

The Corporate Services Division supports the VCAA in delivering high-quality services through strong governance, operational suppor t and enabling functions.

The IMT Branch plays a key role in supporting the organisation's digital, technology and information management needs.

Within the IMT Branch, the Enterprise Architecture & Governance Unit supports strategic technology planning, governance, prioritisation and coordination across a complex portfolio of work. The unit works closely with business and technical teams to improve visibility of work, support delivery planning, strengthen governance practices and contribute to more predictable and effective delivery outcomes aligned with the VCAA ICT Strategy and roadmap.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Chris Hofmann, Chief Information officer, via email *************@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday, 07 September 2026.