Senior Secretariat Officer

Job description
Agency Department of Health Work unit Secretariat
Job title Senior Secretariat Officer Designation Administrative Officer 6
Job type Full time Duration Fixed for 12 months
Salary $102,505 - $114,282 Location Darwin
Position number 70262750 RTF 355230 Closing 09/09/2026
Contact Rachael Lewis, Director Secretariat on 08 8999 2956 or rachael.lewis@nt.gov.au
About the agency https://health.nt.gov.au/
Applications to: https://jobs.nt.gov.au/Home/JobDetails?rtfId=355230

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – Inclusion and diversity and Special measures
The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages people from all diversity groups to
apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the
recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit
process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE
website.

Primary objective
Provide a high-level ministerial liaison and Secretariat service to the Department and the Minister's office’s daily, with a particular
responsibility for coordination and quality control of all Cabinet papers and correspondence.

Context statement
The Secretariat branch provides a coordination and quality assurance service to ensure timely, appropriate and effective communication
and support to the Office of the Chief Executive and between the Department of Health and its Minister’s office’s, Cabinet office and
other government agencies.

Key duties and responsibilities
1. Coordinate the preparation of the Department’s Cabinet Submissions and comments on other agencies’ Cabinet Submissions in a

timely manner.
2. Coordinate legislative, Ministerial and Cabinet processes, including recording, monitoring and quality assurance of correspondence,

briefings, submissions and related documents.
3. Respond, in a timely manner, to requests from the Minister’s Office’s for information/briefings and note current issues affecting the

Department to ensure that the Minister’s Office and the Chief Executive (CE) are briefed, including supporting coordination of
CE/Minister meeting agenda and papers.

4. Actively participate in quality improvement of processes and protocols within the Secretariat branch.
5. Provide advice to Departmental staff on procedures and protocols for ministerial matters and assist with maintaining the Ministerial

Liaison Handbook, guides and intranet site.
6. Provide advice and assistance to Departmental staff in the preparation of quality ministerial correspondence, Legislative Assembly

briefings and Cabinet Submissions.
7. Assist the Director and Deputy Director with day to day matters as requested.
8. Maintain the currency and accuracy of information held in systems for the processing of Ministerial and Cabinet documents.
9. Follow defined service quality standards, Workplace Health and Safety (WHS) policies and procedures relating to the work being

undertaken in order to ensure high quality, safe services and workplaces.

Selection criteria
Essential
1. Sound knowledge of, and experience in, providing effective support and advice on ministerial correspondence and executive

government requirements, processes and procedures, or proven capabilities to quickly acquire the knowledge to perform this job at
the required level.

2. Demonstrated high level written and oral communication skills, including good proof-reading skills and ability to prepare high level
quality documentation.

3. Demonstrated high-level organisation and time management and ability to work with initiative, enthusiasm and limited supervision as
part of a small busy team.

4. Demonstrated high level of computer literacy and word processing skills, experience in the use and management of a shared Outlook
inbox, data entry and database management, including experience using HPE Content Manager (TRM), or similar systems or
transferable experience demonstrating the ability to quickly learn and use such systems.

5. Experience in dealing with confidential and sensitive matters with discretion.
6. Demonstrated leadership within a small team, including interacting effectively with people from diverse cultures with a willingness to

work extended hours on occasion if required.

Further information
Department of Health has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities or vehicle
nor whilst working off-site.