Administration Assistant (Part-Time, 12-Month Contract)

Location: Altona
Employment Type: Part-time | Onsite | 12-month Contract
Working Days: Wednesday, Thursday and Friday
Hours: 8:00am - 4:00pm

Our Transport team is looking for a Part-time Administration Assistant to join us at AutoNexus Altona on a 12-month fixed-term contract.

In this role, you'll support the day-to-day administrative operations of the Transport team, helping to keep processes running smoothly and efficiently. You'll be responsible for maintaining accurate records, coordinating transport bookings, assisting with reporting and documentation, and supporting a range of internal processes. You'll also play an important role in helping the team stay organised and achieve broader business goals.

About Us

AutoNexus is part of the global Inchcape Group, delivering smart automotive solutions to OEM and fleet markets. With a strong focus on customer service and quality, we provide agile, personalised services tailored to meet our customers' needs.

With locations across Australia, we're a leading provider in the automotive services and logistics industry. Our services include vehicle fleet conversions, fleet refurbishment and maintenance, AutoGold aftermarket products, vehicle logistics, parts warehousing, distribution, and inventory management for some of the world's most recognised automotive brands.

About the Role

This role will support the team with customer enquiries, transport booking coordination, manifest preparation, spreadsheet updates, and a variety of general administrative duties.

Key responsibilities include:

• Coordinating transportation requirements for customers

• Liaising with contracted freight companies and drivers, ensuring HSE contractor requirements are met

• Ensuring vehicles are in the correct location and ready for collection with minimal disruption

• Updating systems to accurately reflect vehicle movements

• Receiving and processing vehicles for all clients

• Providing general administrative support as required

About you

To be successful in this role, you'll bring:

• Previous experience in an administration or transport/logistics role (preferred)

• Strong organisational and multitasking skills

• Excellent attention to detail and accuracy

• Strong communication and interpersonal skills

• Proficiency in Microsoft Office and data management systems

• A confident and proactive approach, with the ability to thrive in a busy, fast-moving environment and contribute positively to a collaborative and upbeat team culture!

What We Offer

• Supportive Environment: Join a collaborative team that values your contribution and supports your success.

• Career Growth: We're committed to your professional development and offer opportunities to learn and grow.

• Work-Life Balance: Enjoy a part-time role that combines meaningful work with flexibility.
  Industry Leadership: Be part of a company helping shape the future of automotive distribution and logistics.

Want to know more about what it is like to work at Inchcape? Please visit our website to discover more about our workplace culture.

Apply now!

If you this sounds like the role and company for you, we warmly invite you to apply today and take advantage of this great opportunity to be part of a leading global automotive company!