Company Secretary

Location: Canberra preferred / flexible - some attendance at Board meetings and key governance events required

Engagement: Part-time appointment, with working arrangements to be agreed

Reports to: Board, through the President / Chair

Remuneration: Up to $10,000 per annum, commensurate with experience and subject to agreement

Boxing Australia Limited (BAL) is the national sporting organisation responsible for the governance, development and high performance of boxing in Australia. BAL is the recognised member of World Boxing for Australia and is accountable to the Australian Sports Commission (ASC) for the delivery of its Tier 2 funded programs and obligations under the ASC Sport Governance Standards.

BAL is a Company Limited by Guarantee and, in that capacity, is required under the Corporations Act 2001 (Cth) to maintain a Company Secretary. BAL is committed to upholding best-practice governance across all aspects of its operations and to meeting and, where possible, exceeding the requirements of its Tier 3 status under the ASC Sport Governance Standards.

BAL is currently investing in a comprehensive strengthening of its governance structures, policies and accountability frameworks. The Company Secretary will play a central role in supporting the Board through this period of governance renewal and beyond.

The opportunity

This opportunity suits an experienced governance or company secretarial professional who can provide practical, timely and independent support to the Board while helping BAL strengthen its governance systems, statutory compliance and member accountability.

Individuals would be expected to have relevant tertiary qualifications in law, governance, business, accounting or a related discipline and/or significant experience as a Company Secretary

Appointment will be subject to BAL’s usual probity and onboarding requirements, including verification of qualifications and experience, referee checks, a current National Police Check and confirmation of any required conflict of interest declarations.

Role Purpose

The Company Secretary supports the Boxing Australia Board to meet its legal, regulatory and governance obligations. The role is required under the Corporations Act 2001 (Cth) and is central to BAL’s governance framework, providing expert company secretarial support, statutory compliance oversight and practical governance advice to the Chair, Directors and executive leadership team.

The Company Secretary reports to the Board Chair and works closely with the Board of Directors, Board committees and the executive leadership team. The role is part-time and remunerated, and is suited to a legal, governance or company secretarial professional with experience in the not-for-profit, sporting or membership-based organisation sector.

Key Responsibilities

Statutory and Regulatory Compliance

• Fulfil all obligations of the Company Secretary under the Corporations Act 2001 (Cth) and BAL's Constitution
• Ensure BAL meets its statutory obligations under applicable laws and regulations, including obligations to ASIC
• Maintain and oversee the maintenance of BAL's statutory books, records and registers
• Ensure timely completion and lodgement of statutory forms, returns and reports, including changes in directors and officers, annual returns and financial reports
• Monitor changes to applicable laws and regulations and advise the Board accordingly

Board Support and Governance Administration

• Prepare and distribute Board meeting agendas in consultation with the Chair
• Compile and circulate Board papers and supporting materials to Directors in advance of meetings
• Attend Board and committee meetings, record accurate minutes and circulate for approval
• Initiate and direct action to give practical effect to Board decisions
• Record declarations and conflicts of interest by Directors and maintain the conflicts register
• Have custody of the Common Seal and maintain records of its use (where applicable)
• Assist the Chair and Directors in the conduct of Board meetings and the discharge of their governance responsibilities

Annual General Meeting and General Meetings

• Arrange the Annual General Meeting and any Extraordinary General Meetings in accordance with BAL's Constitution and the Corporations Act
• Issue notices, prepare agendas and compile briefing notes for the Chair to conduct general meetings
• Manage proxy votes and corporate representative appointments
• Record and distribute minutes of general meetings

Governance Advice and Committee Support

• Provide guidance and advice to the Board and management on legislative, regulatory and governance matters
• Assist with the preparation and review of charters, terms of reference and governance policy documents
• Support Board committees as required, including preparation of agendas, papers and minutes
• Maintain a calendar of corporate actions required under the Corporations Act and BAL's Constitution

Financial Reporting and ASIC / ACNC Compliance

• Assist with the preparation and lodgement of annual financial reports, Directors' reports and associated disclosures
• Ensure timely lodgement of financial and other reports with ASIC and/or the ACNC in accordance with BAL's obligations as a public company limited by guarantee
• Assist with the preparation of the annual report and its distribution to members

Applications will be assessed against the following criteria. Candidates should address each criterion in their EOI submission.

Governance & company secretarial expertise

Sound working knowledge of the Corporations Act 2001 (Cth) and the obligations of company secretaries of public companies limited by guarantee. Demonstrated experience in a company secretarial, governance or legal advisory role, including preparation of Board papers, agendas and minutes, statutory lodgements and maintenance of registers. Familiarity with ASIC and, as applicable, ACNC reporting obligations.

Board support & minutes

Proven ability to manage the end-to-end Board meeting cycle, including agenda preparation, compilation and distribution of Board papers, minute-taking and follow-up on action items. Experience supporting Board committees and sub-committees. Ability to record complex governance discussions accurately, concisely and in a legally defensible manner.

Regulatory & statutory compliance

Demonstrated ability to manage an organisation's statutory compliance calendar, including ASIC filings, financial report lodgements and changes in officer details. Experience identifying and escalating changes in applicable laws, regulations and reporting obligations. Familiarity with compliance obligations of not-for-profit or membership-based organisations is desirable.

Sport governance & NSO environment

Experience with national sporting organisations, not-for-profit bodies or membership-based organisations is highly regarded. Familiarity with the ASC Sport Governance Standards, the National Integrity Framework, and/or the regulatory environment applicable to ASC-funded national sporting organisations is desirable.

Communication & professional judgement

High-level written and verbal communication skills, including the ability to produce clear, accurate and concise Board papers, minutes and governance correspondence. Demonstrated capacity to exercise sound and independent professional judgement, including on sensitive or confidential matters. Ability to brief Directors and management clearly on governance and compliance matters.

Integrity & conduct

Demonstrated commitment to the highest standards of integrity, confidentiality and ethical conduct. Sound understanding of obligations applicable in the Australian sporting environment, including in relation to conflicts of interest, safe sport and director duties. Ability to obtain a current National Police Check.

How to Apply

Interested candidates are invited to submit an expression of interest comprising:

• A cover letter (maximum 2 pages) addressing the role purpose and the candidate's relevant experience
• A written response to each of the selection criteria (maximum 200 words each)
• A current curriculum vitae including details of relevant qualifications and professional memberships
• Details of two professional referees with direct knowledge of the candidate's governance or company secretarial experience (referees will not be contacted without prior consent)

Submissions should be emailed to ***************@boxing.org.au by 5:00 pm on Monday 17 August 2026 with the subject line Company Secretary EOI - [Your Name].

Enquiries regarding the role may be directed to Mr Phillip Goodes, BAL President, at *********@boxing.org.au.

BAL is committed to equal opportunity and encourages applications from candidates of all backgrounds, including women, First Nations Australians and persons with disability.