Maintenance Planner

The Opportunity

Join our City of Sydney portfolio as a Maintenance Planner and play a vital role in the planning, coordination, and optimisation of maintenance activities across a diverse range of assets. Working closely with the Maintenance Services Manager, you will support the effective delivery of both preventive and reactive maintenance programs by forecasting workloads, coordinating resources, and leveraging asset management systems to drive efficiency and performance.

You will be responsible for monitoring progress, supporting performance reporting, and implementing effective maintenance planning practices to ensure reliable, timely, and high-quality service delivery across the portfolio.

Why Join Us?

• Flexible work locations – ability to work between our Town Hall office or Alexandria Depot.
• Early finish every day – enjoy a 7:00 am to 3:00 pm schedule that aligns with the operational teams you'll be supporting.
• Diverse and complex portfolio – approximately 250 assets.
• Career opportunities with a leading ASX-listed company, offering stability and long-term growth.
• Access to VenPerks, including paid parental leave, discounts on private health insurance, hotels, car hire, retail, and much more.

Key Accountabilities

• Develop, maintain and monitor maintenance and project work programs using planning and asset management systems to support scheduling, tracking and reporting.
• Coordinate work and service order allocation, ensuring accurate records of progress, completion and status updates.
• Maintain asset management databases, ensuring asset information, documentation and records are accurate, current and accessible.
• Monitor work performance against schedules, identify delays or risks, and escalate issues to relevant stakeholders.
• Prepare maintenance, project and KPI reports to support operational performance and contractual requirements.
• Manage reporting data, correspondence and documentation relating to variations, approvals, extensions and asset records.
• Ensure asset documentation, including assessments, drawings, specifications and photographs, is accurately maintained within approved systems.

About You

• Strong computer literacy, including proficiency with Microsoft Office and asset management systems.
• Demonstrated experience coordinating, monitoring and reporting on programs of work.
• Experience in building maintenance, repairs coordination, asset management or facilities management environments.
• Strong stakeholder engagement, communication and relationship-building skills.
• Excellent planning, organisational and prioritisation skills with the ability to manage competing demands.
• Adaptable, proactive and committed to continuous improvement, innovation and professional development.
• A trade background is desirable.

About VentiaAs a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.   Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.   

How to apply    Click the Apply Now button to start the journey to find your further with Ventia.  

Position Reference Number: 168271