Executive Operations Assistant

Executive Operations Assistant

• Part-time role 4 days per week
• Attractive salary package and employee benefits
• A truly fun workplace where ‘play’ is one of our values

Looking for an exciting and challenging role as an Executive Operations Assistant? Look no further! UOW Pulse is seeking a dynamic and motivated Executive Operations Assistant to join our team and provide high-level support to the CEO.

UOW Pulse is the social hub of the University of Wollongong. We offer entertainment and activities, food and retail, student engagement, sport, recreation and much more. We offer a complement to academic life with our sole purpose being to create the ultimate dynamic and engaging campus environment to enhance the university community experience.  

As the Executive Operations Assistant, you will have the opportunity to work with a team of passionate managers, whilst assisting the Snr Executive Assistant and the CEO with workflow, managing schedules, preparing formal documents, internal event planning and management and providing governance support to the Board of Directors. 

About you

You’re more than an administrator—you’re highly organised, proactive and trusted to keep things moving. You have exceptional follow-through, strong written communication skills and the judgement to anticipate issues, manage competing priorities and make sensible decisions independently.

You’ll be comfortable working with senior leaders, external partners and stakeholders at all levels, and bring a strong systems and process mindset, with experience across Microsoft 365, electronic document management, reporting and process improvement.

Above all, you understand the importance of absolute discretion, trustworthiness and sound judgement. You take ownership, bring solutions rather than just problems, know when to escalate, and can be relied upon to see things through to completion—even when priorities are shifting and the path forward isn’t always clear.

In return, we offer the following perks and benefits:

We have a generous package on offer to ensure you get the most out of your Pulse experience:

• Generous leave entitlements including concessional leave, (paid time off between Christmas Day and New Years Eve each year, in addition to your annual leave) and birthday leave (take a day to celebrate another lap around the sun!)
• Salary packaging available, including the ability to salary sacrifice campus parking and a gold gym membership with UniActive for only $2 per week.

About us

UOW Pulse is a proud Child Safe Organisation. We take the safety of children and young people that we employ, support and care for seriously, and have a zero tolerance for child abuse. We have strict guidelines, policies, procedures, processes and training in place to support our teams in interacting with and working alongside children and young people. We aim to create a reflective culture of continuous improvement, where advocacy for children and young people is championed. The wellbeing of children and young people is at the forefront of what we do and the decisions we make. Hear what the children at Kids’ Uni have to say.

For more information, please refer to the job description. If you have a positive attitude, a willingness to learn and grow, and a genuine enthusiasm for your work – apply now by uploading a current resume and cover letter outlining why you believe you're a good fit for the role.

Applications close on 7 September 2026. 

Join an award-recognised organisation — UOW Pulse has been named a finalist in the 2026 IMB Bank Illawarra Business Awards.

UOW Pulse reserves the right to interview candidates and fill the position prior to the closing date if a suitable applicant is found.